Assistant Project Manager

CJW Contractors, Inc. is a seasoned federal construction prime contractor headquartered in Herndon, Virginia, founded in 1999. We hold active MACC/IDIQ and task-order positions across NAVFAC, USACE, U.S. Air Force, NIH, NIST, GSA, and FBI programs, and we perform as both prime contractor and joint-venture partner. Our team of 40+ professionals delivers renovations, repairs, MEP upgrades, Design-Build (DB), and Design-Bid-Build (DBB) projects on active federal installations and facilities across Maryland, Virginia, Washington DC, Pennsylvania, Florida, Indiana, and Washington State.

Our reputation is built on delivering high-quality construction at fair prices, earning repeat and referral business through client satisfaction, and upholding professionalism, integrity, honesty, and fairness in every relationship. We measure ourselves by our CPARS ratings, and we hire people who take the same pride in earning EXCELLENT and VERY GOOD evaluations.

CJW is seeking an organized, driven Assistant Project Manager to support our Project Managers in delivering federal construction projects from award through closeout. The APM is the engine of project administration: you keep submittals, RFIs, subcontractor paperwork, pay applications, change-order backup, and closeout documentation accurate, on time, and audit-ready, so that the Project Manager can focus on client, cost, and schedule.

This is a true development role. You will work on live NAVFAC, USACE, Air Force, GSA, NIH, NIST, and FBI projects under Design-Build and Design-Bid-Build delivery, learn CJW's documented project management procedures, and be mentored toward a Project Manager position as you take on greater responsibility, typically over three to five years.

• Assist the PM in organizing the bid package, creating the project folder structure, and building the project record after award.
• Draft and assemble Division 1 submittals under PM direction:
  Submittal Register (UFGS 01 33 00), List of Contact Personnel, Site Plan, Waste Management Plan, Environmental Protection Plan, Schedule of Values, and transmittals, tracked to the Day 30 post-NTP deadline.
• Support the CQC Plan and Accident Prevention Plan submittals by coordinating inputs from the QC Manager, SSHO, and Superintendent.
• Prepare personnel letters, SECNAV 5512 / HSPD-12 access packages, and installation‑access lists for staff and subcontractors.
• Track bond and insurance submission status with the Contract Manager against the 10-day deadline.
• Build and maintain the submittal register and log; track every subcontractor and vendor submittal from request through government approval in RMS, eCMS, Kahua, PIEE, or Procore.
• Follow up with subcontractors to enforce submittal deadlines and flag long‑lead items to the PM early.
• Prepare, log, and track RFIs and responses; keep RFI logs current and raise critical-path items.
• Maintain organized project records: correspondence, meeting minutes, daily reports, inspection records, and CMMC Level 1‑compliant document storage.
• For Design‑Build projects, track design milestone submissions (35/65/95/100%) and Designer of Record review comments.

• Prepare subcontract and purchase‑order packages for PM review, and route them for execution through CJW's standard contract tools.
• Collect and verify subcontractor insurance certificates, safety documents, AHAs, and wage/payroll information.
• Process subcontractor and vendor invoices against verified progress and hand off to the PM and Accounting for approval.
• Track subcontract commitments, scope changes, and open items in the project cost report.
• Prepare the monthly pay application "pencil copy" and…