Administrative Assistant

Job Description

Responsible for providing administrative support to a senior level leader or to an organizational function within the company.

Key Accountabilities:

• Coordinate, compile and edit reports and presentations and attend meetings with senior leadership and board members.
• Generate and maintain highly confidential files, records, and reports.
• Maintain calendars, schedule appointments and meetings; coordinate travel arrangements; reconcile expense records; process invoices and disbursements; handle telephone requests and respond to inquiries.
• Prepare reports, including basic research, preliminary recommendations and suggested conclusions; work with the Director to finalize and formalize reports; create and maintain tracking logs and monthly status reports; research, compile, and extract information for meetings and projects; prepare agendas.
• Provide logistical and planning support for functional meetings, workshops, monthly calls, department meetings and other group meetings; prepare agendas and meeting materials; compile outputs and reports; coordinate travel and dining information; participate on-site for applicable meetings.
• Apply functional and business knowledge to compose internal communications and external correspondence from rough notes; handle telephone requests and respond to inquiries.
• Use advanced specialty software applications to create and maintain support tools including intranet pages, hyperlinks, surveys, report summaries, PowerPoint presentations, training materials and forms.
• Broad knowledge of company operations, policies and procedures; knowledge of advanced secretarial procedures and executive protocol.

Experience:

• 5 to 7 years of secretarial experience supporting senior leadership and teams.

Education:

• High School Degree or GED with administrative training required;
  Associate's Degree in business or related field preferred.

Required Skills:

• Microsoft Word, Excel, Email; SAP experience preferred.

All your information will be kept confidential according to EEO guidelines.