Executive Materials Planner

Summary

The role is to ensure the accurate, timely availability of all required Raw & Packaging material, manage to support uninterrupted production. This involves forecasting of RMPM, reconciling manual and system-generated data, issuing and tracking purchase orders, managing supplier relationships, and optimizing inventory levels. The role supports Production scheduling, addresses defective materials, coordinates the introduction of new ingredients, ensures compliance with quality and regulatory standards, materials management (ensure no writeoff materials), maintains efficient communication with cross‑functional teams;

manages vendor selection and relationships and brings in efficiencies while ensuring maximum cost savings within limits of organizational and statutory policies & procedures.

• Material Requirement Planning
  • Review and reconcile forecasts with system-generated forecasts from SAP MRP systems to ensure accuracy and alignment in material planning.
  • Manually verify data by cross‑checking and validating forecasts from manual sources against automated system proposals, identifying discrepancies and resolving inconsistencies to ensure accurate material requirements.
  • Utilize MRP to estimate the amount of packaging materials needed based on production schedules, historical data, and consolidated future forecasts.
  • Efficient closure of pending PO & PR, collaborating with user and allied functions to ensure right inventory levels.
  • Develop strategies to ensure uninterrupted materials supply on a timely basis.
  • Facilitate new and current cost reduction projects and achievement of profitability/growth objectives, operational improvements and change management initiatives.
• Order Placement and Follow‑up
  • Issue purchase orders and schedule releases for packaging materials using SAP.
  • Monitor production schedules, inventory levels, and lead times to adjust delivery dates using SAP.
  • Manage relationships with suppliers to ensure timely deliveries, negotiate purchase quantities below MOQ, and handle issues such as delivery arrangements and shortage delivery quantities.
• Production Scheduling Support
  • Collaborate with supply planners to align material availability with production schedules, avoiding delays due to material shortages on a weekly basis.
  • Effectively manage and integrate data from different formats and communication channels, ensuring that all relevant information is considered in material planning decisions.
• Manage Defective Packaging Materials
  • Handle the return process for defective packaging materials by communicating with vendors, processing rejection notes from the quality team, arranging reject material returns with the warehouse and logistics team, and ensuring proper credit is received.
  • Investigate inventory discrepancies and analyze waste percentages to recommend improvements, collaborating with the operations team to align on recommended changes where appropriate to Plant Accounting.
• Phasing in / out Packaging Materials
  • Maintain the SAP material master records for the MRP tab for all packaging materials related to the plant, including minimum order quantities, safety stock, lead times, and shelf‑life requirements if applicable.
  • Follow up closely on the readiness of bills of material for new packaging materials with product specialists and the plant finance team.
  • Communicate with plant operations and quality team on the new packaging material delivery to the plant, ensuring all pre‑production materials are prepared before production starts.
  • Manage the phasing out process by coordinating with the product development team and ensuring timely submission of provisions to the market.
• Inventory Management
  • Establish goals and monitor progress on appropriate inventory management measures such as inventory turns, total inventory investment, inventory shortages, and packaging materials write‑off to identify trends like slow‑moving or fast‑depleting items without overstocking.
  • Manage the warehouse utilization and optimum level, defining the right stock level based on analysis of the monthly forecast provided considering the material lead time and MOQ.
  • Prepare bi‑weekly aging reports for…