Maintenance Administrative Assistant Job Hesperia area,California USA,Administrative/Clerical

Position: Maintenance Administrative Assistant

Reports to: Chief Maintenance Officer
Location: 17150 Smoke Tree, Hesperia, CA 92345
Employment Status: Full Time
FLSA Classification: Salary – Non-Exempt
Work Schedule: On-Site
Annual Base Salary: $61,530– $70,353 (commensurate with experience)

Drive Your Career Forward with Victor Valley Transit Authority (VVTA)!

At Victor Valley Transit Authority (VVTA), we don’t just move people, we move communities forward. Our commitment to quality, efficiency, and responsiveness ensures that every ride is a dependable experience, enhancing mobility and access for all.

As an employer, we value our people as much as we value our mission. We offer work-life balance, so you can thrive both personally and professionally. Our rewarding compensation and benefits support financial and personal well-being, ensuring every employee feels appreciated. We foster a family-oriented organizational culture, prioritizing employee morale and leadership that actively nurtures a positive workplace. And when it comes to growth, we empower our team with career opportunities that spark pride, encourage development, and allow you to serve the public in meaningful ways.

Join us, and be part of an organization that drives impact, innovation, and connection every day. VVTA, a career that moves you.

BASIC PURPOSE AND PRINCIPAL RESPONSIBILITIES:

The VVTA Fleet and Facilities Administrative Assistant provides administrative support to maintenance leadership and assists with the coordination and oversight of fleet and facility maintenance operations. Key responsibilities include monitoring contractor compliance with the maintenance management software and other databases, helping in correcting errors, and improving the system’s effectiveness. The position also supports the development and maintenance of the Transit Asset Management Plan, safety programs, asset replacement plans for fleet and facilities, and other policies and procedures.

Additional duties include coordinating with contractors and vendors, scheduling appointments, and maintaining electronic and physical records related to fleet and facility maintenance, repairs, and construction projects.

SUPERVISION RECEIVED AND EXERCISED:

Directly reports to the Chief Maintenance Officer position and may occasionally receive instructions from the Fleet and Facilities Manager and Senior Fleet and Facilities Analyst.

EXAMPLES OF

DUTIES AND RESPONSIBILITIES:

Performs office administrative support for the Chief Maintenance officer.
Assists with contractor oversight by conducting daily reviews of maintenance management software for correct work order input, tracking liquidated damages, reviewing daily vehicle down list, vehicle down time, road call entries, repeat repairs, etc.
Assures the fleet and facilities contractor makes timely and accurate entries into the maintenance management system (MMS) and confirms the contractor staff is properly using the MMS to maximize its benefit to VVTA. Advises when MMS training is necessary for contractor staff.
Monitors contractor performance in relation to acceptable maintenance and performance benchmarks as outlined by Chief Maintenance Officer.
Assists Fleet and Facilities Analysts with analyzing vehicle history to determine the causes and preventative measures needed to reduce and prevent road calls and repeat repairs and to assist Chief Maintenance Officer and Fleet and Facilities Manager and Analysts in providing guidance to the contractor in improving maintenance performance.
Performs research and generates reports from various maintenance software programs to assist Chief Maintenance Officer and Fleet and Facilities Manager and Analysts in improving overall vehicle cleanliness, maintenance, and…