Project Administrator

Minimum Starting Salary: $72,304.37 per year

The City of Waco is seeking a detail-oriented Project Administrator to support project management activities, ensuring smooth execution and timely completion. The ideal candidate will assist in planning, tracking progress, and maintaining documentation while facilitating communication among team members.

• H.S. Diploma or GED equivalent and 8 years’ work experience in design engineering or program and/or project management in construction or engineering related fields; or an equivalent combination of education and experience required.
• Bachelor’s Degree in Engineering, Construction Science, or a related field and 4 years’ work experience in design engineering or program and/or project management in construction or engineering related fields; or an equivalent combination of education and experience preferred.
• Valid Texas Driver’s License required.

• Registration as a Professional Engineer by the Texas Board of Professional Engineers preferred.

Under general supervision, responsible for performing a variety of administrative, technical, and communicative duties. Provides high-level support as part of the Infrastructure Services team to manage projects from start to finish.

• Coordinates the daily operations of Development Services by overseeing and facilitating the preparation, review and execution of contracts, technical memoranda, reports, and related documentation to ensure compliance, efficiency and alignment with organizational goals.
• Reviews and approves contracts, agreements, plans and reports; manages the collection, analysis and reporting of operational data.
• Reviews technical documents for accuracy and compliance with standards and practices; reviews status reports and recommends appropriate actions.
• Writes technical and analytical reports and makes technical estimates of a specialized nature in connection with development projects, contracts, and technical issues.
• Reviews plans for compliance with State and City regulations; provides technical assistance to staff on engineering design issues. Effectively communicates development issues; interprets and explains state and city rules and regulations; coordinates projects with federal, state, and regional organizations and City departments.
• Maintains project files, documents, and records; prepares reports on program activities and performance.
• Operate a City-issued vehicle to conduct regular site visits to monitor project progress, ensure compliance with municipal standards, support communications between contractors, engineers, and municipal staff, and attend project meetings. Transport and deliver project documentation, permits, drawings, and reports between municipal offices, contractors, and external consultants to facilitate timely decision-making and approvals.
• Performs other related duties as assigned.
• Complies with all policies and standards.
• Supports the relationship between the City of Waco and the general public by demonstrating courteous and cooperative behavior when interacting with residents, visitors, and City staff, maintains confidentiality of work-related issues and City information.
• Lives the City of Waco Values: equity & inclusion, excellence & innovation, integrity, people, and teamwork.