Accounts Payable Specialist MSS

miramar, florida

at memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of the memorial experience.

the accounts payable department is responsible for paying all suppliers for products and services provided to the healthcare system. This position processes all system-wide invoices using 3-way matching for purchase order (po) invoices; obtains appropriate authority/approval for non purchase order (nonpo), construction and service invoices; reconciles supplier accounts; resolves credit holds; pays all suppliers; processes ad hoc, garnishment and payroll deduction payments;

issues checks and ach payments for external departments; credentials suppliers; supports the needs of various departments in relation to suppliers and invoices; issues 1099s and reports to the irs; and has a full understanding of the procure to pay (p2p) process to support supply chain with invoice resolution, match exceptions, received not invoiced (rni) and invoices not received (inr).

provides clerical support for the department, including mail processing, answering phones, and receptionist duties. Reconciles vendor statements. Works on rni reports to resolve outstanding issues. Researches and resolves invoice and payment inquiries. Works closely with supply chain, receiving and various department owners. Handles assigned utility accounts, utilize bypass approval method when appropriate and approved, and provide monthly utility accruals to leadership.

Matches po invoices using the erp applications to ensure 3 way match of invoice to po and receipts; 2 way match of invoice to approval - all within the logic of each po type. Verifies accuracy of ocr extracted data from invoices. Works with assigned vendors to convert them to utilize electronic invoice submission and electronic payments. May be responsible for uploading vendor invoice files and distributions to the erp.

Processes nonpo invoices and check requests, ensuring the appropriate approval levels are met within mhs policy. Routes invoices out electronically for end user approval and coding. May assist with processing of annual 1099's, tuition loan reimbursements, and employee travel and reimbursement requests. If position is specific to the vendor team, will add vendors and maintain vendor information. Work closely with the vetting area.

Run necessary sanctions. Conduct vendor master audits. Assists with month end (and year end) preparation and reporting accruals. Matches printed checks with needed back up documents, sending to vendors to ensure proper payment application.

accountability, accounts payable - check processing, accounts payable - contractual automatic payments, accounts payable - invoice processing, accuracy, customer service, responding to change, standards of behavior

high school diploma or equivalent (required) accounts payable certification (acct pay cert) - institute of finance and management, accounts payable certification grace (acct pay grace) - employee grace period for essential credential (grace)

complexity of work: requires critical thinking skills, effective communication (written and verbal) skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful, high volume, large dollar financial environment with tight deadlines/turn around times, and take appropriate effective action. Required work experience: one (1) year of experience in accounts payable. Other information: new hire has one (1) year from…