Temporary Administrative Manager

At Amwins, we succeed together — and have a good time doing it.

We know people don’t leave companies. They leave cultures — which is why we work so hard on ours. At Amwins, we thrive on collaboration, not cutthroat competition. Our teams work together to help each other succeed, and we do right by our clients so they can do right by theirs.

First and foremost, we invest in our employees. That investment shows in everything we do; education and development programs, comprehensive and competitive benefits, and an organizational structure that’s 43% owned by employee shareholders.

Our commitment to diversity, equity and inclusion helps cultivate an open, welcoming workplace that reflects the communities we serve. You will have the opportunity volunteer within Amwins through a wide range of committees and in your community through the Amwins Foundation and Summer of Service.

Working at Amwins means you love what you do, how you do it and, ultimately, who you do it with. Whether it’s today or 150 years from now, we continue to invest in our culture and your development so opportunities for growth and career advancement are never in short supply.

Learn more about us at

We see you in Amwins blue!

Join our team as an Administrative Manager in Jupiter
!

Essential job duties and responsibilities:

• This individual will assist with coordination of all office events and business-related activities.
• Will act as point of contact for new hires and will lead committees and programs at the office level.
• Approve timecards and time off for the office.
• Serve as point of contact for office administrative needs such as scheduling meetings, building maintenance needs and supply handling.
• This role will also handle mail distribution, answering phone lines and stocking supplies.
• May assist with expense reporting and tech support.
• Office support for vendor relationships.
• Manage Reception for office by kindly greeting guests and providing general support to all visitors.
• Effectively communicate by e-mail, telephone and written correspondence with any information pertaining to the office.
• Provide office support services such as fax, scanning, photocopying, compilation and distribution of materials.
• Manage the shipping and receiving of Fed Ex packages.
• Act as the main point of contact for building management and input maintenance requests as needed.
• Manage local employees badge access.
• Order all office and kitchen supplies including applicable food and beverage items.
• Ensure conference rooms, supply rooms, breakrooms, and restrooms are always neat, stocked and maintained.
• Act as the main point of contact for conference room reservations and assist with resolving any reservation conflicts.
• Prepare office meetings and events including placing orders for breakfast and lunch for meetings as needed.
• Prepare expense reports for Producers as needed.
• Coordinate and provide logistical support for offsite events and business-related activities.
• Manage office and workspace assignments, including seating allocation, moves and space utilization.
• Serve as division liaison, coordinating communication and requests between the office and division leadership and support functions.
• Serve as internal liaison across departments and teams to facilitate communication, coordination and workflow.
• Coordinate office committees, including scheduling, agendas and tracking of committee objectives.
• Support licensing administration, including tracking, renewals and maintenance of required licenses and related records.
• Support Branch Leadership with other duties as assigned.
• Travel booking:
  Arranging travel plans for employees as needed to facilitate business trips.

Knowledge and

Experience:

• Two to three years of experience, preferably in an office environment; experience…