Office Manager

You may be uniquely called to mission-focused work to glorify the Lord by your life.

You have talents to offer the Church, where you are loved simply for being you.

What better way to glorify God than to use those gifts in supporting His Church?

We are ministers, educators, creators, and servant leaders. It takes many types of people to accomplish our work through community, discipleship, excellence, hope, and service.

We welcome and encourage you to apply to one or more of our open positions and appreciate your desire to help us spread the Gospel.

These are the open positions at prospective employers in the Diocese of St. Augustine. Each of these locations is responsible for the recruitment and selection (hiring) of its employees. This includes parishes, schools, the Chancery offices, and many other entities.

Office Manager

St. Michael Academy, Fernandina Beach, FL

3696

1

Office Manager

Non-Exempt (Full Time)

Primary Function:
Under the direction of Principal, is responsible for the full range of functions in school. Responsibility is fully delegated by the principal, typically in the areas of registration, purchasing, classroom/parent communications, office organization, and related duties that keep the school's daily front office policies and procedures running smoothly. Additionally, this role encompasses other duties that directly reflect being the principal's administrative assistant.

• Supports the school's spiritual and pastoral mission
• Shall abide by Catholic principles in the teacher’s professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral structures.
• Works collaboratively and displays a positive, friendly, and professional manner with all employees and school families; welcome them to the school community.
• Manages student registration; explanation of tuition; review of student records, transcripts, monitor attendance.
• Coordinates marketing and social media with the Public Relations coordinator to positively promote the school.
• Maintains and respects the privacy of the persons supported
• Schedule and give classroom tours. Be knowledgeable of the school’s philosophy and history. Be familiar with topics such as academics, class schedules, class size; be able to answer parent questions.
• Receives and processes student applications and student withdrawals; ensure maintenance of student applications;
  Maintain and update information in student information system
• Assists in the functions of registration to include the ongoing registration of new students
• Works closely with the school finance department with regards to registration, tuition commitment and financial aid.
• Works closely with teachers to help with the new student transition.
• Answers and handles incoming telephone calls in a professional and courteous manner
• Accurately and on a timely basis, handles correspondence; maintains files and other student-related documentation
• Performs other duties as assigned

• Must have a working knowledge of, and a strong commitment to the mission of the Diocese and a Catholic school; a practicing Roman Catholic in full communion with the Church preferred.
• Must have excellent communications skills, verbal and written, excellent human relations and interpersonal skills
• Ability to exercise courtesy to fellow employees, families, and the public
• Must be a self-starter, well organized and able to handle multiple tasks
• Ability to maintain confidentiality
• Ability to work collaboratively in a team environment; punctuality is…