School Payroll & Operations Specialist

Mary Help of Christians Catholic School in Parkland, Florida is seeking a full-time Payroll and Operations Coordinator to start immediately. The ideal candidate will play a vital role in supporting the daily functions of our school community. This dynamic position blends financial coordination, front office hospitality, and operational leadership to ensure a welcoming and efficient environment, and runs for 11 months of the year.

Working closely with the school’s administration, the coordinator acts as the lead liaison for the school’s payroll processes while also managing substitute teacher coverage, supporting after school clubs, and serves as a first point of contact for visitors in the school office. The ideal candidate is highly organized, detail-oriented, and committed to upholding confidentiality along with the values and mission of a Catholic school all while fostering professionalism and collaboration.

• Coordinate school payroll processes in support of the Parish and School Business Manager.
• Serve as the primary liaison between the school and parish business office for payroll and HR related matters.
• Ensure timely and accurate submission of records and documents.
• Serve as the first point of contact for visitors, parents, and students, providing a welcoming and professional presence aligned with the school’s Catholic mission.
• Coordinate the scheduling and placement of substitute teachers for all grade levels (K–8).
• Recruit, maintain and manage the school’s substitute teacher list, including contact information and availability.
• Serve as the primary point of contact for substitute teachers and faculty regarding absences and coverage needs.
• Prepare and provide necessary materials for substitute teachers (e.g., schedules, classroom information, lesson plans when applicable).
• Track substitute usage and assist with related payroll documentation and reporting.
• Answer and direct phone calls, emails, and inquiries in a timely and courteous manner.
• Coordinate the planning, scheduling, and implementation of after school student clubs.
• Serve as the primary point of contact for faculty moderators, students, and parents regarding club offerings.
• Collaborate with administration to ensure club offerings align with the school’s mission and student interests.
• Manage student enrollment, permissions, and attendance records for all clubs.
• Coordinate space usage, materials, and logistical needs for club meetings.
• Ensure all clubs operate in accordance with school policies, safety procedures, and supervision requirements.
• Communicate schedules, updates, and opportunities to families and staff in a timely and professional manner.
• Support recruitment of faculty/staff to lead clubs.
• Provide general administrative support to the principal and school staff as needed.

• High School diploma or GED required.
• Experience working with Paylocity required.
• Must be able to multi-task and retain accuracy in an environment of competing deadlines
• Proficiency in Word, Excel and Paylocity.
• Good computer literacy, including ability to navigate online applications and search engines effectively.
• Good spelling and grammar are required.
• Good oral and written English-language communication skills, including clear speaking voice.

Subject line should read:
Payroll and Operations Coordinator.

Please note: In addition to the eligibility requirements indicated in the Archdiocese of Miami Policy "Creating and Maintaining a Safe Environment for Children and Vulnerable Adults”, the selected candidate must undergo a background screening through the Florida Care Provider Background Screening Clearinghouse and be granted a determination of eligibility as a condition of employment. For more information on the Clearinghouse please visit:  .