School Secretary, Collegiate High School - Northwest State College

In over 50 years of service, Northwest Florida State College has earned a reputation for educational excellence and community involvement. As part of Florida's public system of 28 state and community colleges, NWFSC offers bachelor's degree programs, associate degrees, and certificates.

The School Secretary, Collegiate High School is a 12-month position and is directly accountable to the Collegiate High School Principal for the following duties and responsibilities.
The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.

• Provides clerical support to deans, chairs, faculty, and staff
• Serves as contact for faculty, callers, parents, students, and visitors, assesses needs and urgency and responds as appropriate
• Prepares and proofs official correspondence, memoranda, minutes, presentations, charts, and other documents
• Receives and screens calls
• Handles incoming and outgoing mail
• Setups and maintains specialized office files and maintain confidential student data
• Assists with enrollment of students
• Submits facilities and IT requests
• Collaborates with administration, faculty, and staff to ensure student success Communicates effectively with students, parents, community, faculty and campus employees
• Performs routine secretarial duties for the office including preparing and maintaining files for all correspondence for the Principal
• Stocks and maintains office supplies, assists faculty with general information for handling administrative procedures and requests and duplicating materials for school functions
• Maintains routine office filing system, reorganizes and purges for efficiency as necessary, archiving appropriate files, maintains familiarity with all office files
• Prepares mailings of Collegiate High School correspondence
• Prepares and maintains daily attendance of the students for the school using the student sign in system
• Prepares and emails the Collegiate High School quarterly newsletter and CHS updates to parents and students
• Has excellent proofreading skills
• Has the ability to multi-task and prioritize tasks
• Completes annual mandatory compliance training.
• Perform other duties as assigned
• Health insurance for employee and dependent coverage available.
• College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense
• College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
• Optional dental and vision insurance at employee's expense
• Paid leave accrual (sick and vacation/annual leave)
• Paid time off for designated holidays, winter break, and spring break
• 36-hour, 4-day workweek (Monday - Thursday) available to many departments
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

• High School Diploma, GED plus 1-4 years relevant work experience
• Ability to effectively deal with a variety of personalities and to communicate effectively with the public
• Computer skills in word processing, data management, and use of educational software
• Thorough knowledge of writing skills and basic rules of grammar

Grant Funded
:
No

FLSA Status: Non
- Exempt

Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, or any other legally protected classification in its employment practices or its educational programs or activities. For more information, please visit nwfsc.edu/nondiscrimination.