PNR Administrative Supervisor

Starting Salary: $57,678.40 annually.

Must be able to perform the essential functions of the position, with or without reasonable accommodation. Essential functions and job-related requirements, including physical and cognitive demands, are described below. This job description outlines the general scope of duties and responsibilities and is not intended to be an exhaustive list of all tasks that may be assigned.

Coordinates division-wide administrative operations and strategic initiatives to support organisational priorities, effective service delivery, and informed decision-making. Performs professional work involving strategic planning coordination, personnel and public records administration, grant support, stakeholder engagement, and executive communications. Collaborates with leadership, staff, and external partners; may provide supervision and direction to assigned personnel.

PNR Administrative Supervisor

Parks and Natural Resources

Starting Salary: $57,678.40 annually.

Must be able to perform the essential functions of the position, with or without reasonable accommodation. Essential functions and job-related requirements, including physical and cognitive demands, are described below. This job description outlines the general scope of duties and responsibilities and is not intended to be an exhaustive list of all tasks that may be assigned.

Coordinates division-wide administrative operations and strategic initiatives to support organisational priorities, effective service delivery, and informed decision-making. Performs professional work involving strategic planning coordination, personnel and public records administration, grant support, stakeholder engagement, and executive communications. Collaborates with leadership, staff, and external partners; may provide supervision and direction to assigned personnel.

• Coordinates division-level personnel administration matters including recruitment and onboarding activities, document coordination, personnel actions, training records, and other Human Resources processes in coordination with County Human Resources.
• Administers and coordinates responses to public records requests for the Division, including identifying, collecting, reviewing, and organising responsive materials from appropriate programmes and ensuring requests are processed in accordance with County procedures and applicable requirements.
• Serves as a division liaison to residents, community organisations, partner agencies, and other stakeholders.
• Develops and edits professional presentations, data summaries, reports, graphics, Power Points, and other visual materials for leadership, elected officials, advisory boards, community organisations, and other groups.
• Provides administrative support for grants, contracts, agreements, and opportunities, including research, documentation, coordination, tracking, reporting, and compliance support. Assists with research and narratives, letters of support, community-need statements, and other written materials.
• Serves as editor and provides grammatic assistance for land management plan development and required updates. Reviews documentation and related administrative processes in collaboration with appropriate programme staff and outside agencies.
• Collaborates with division leadership and subject matter experts in the development and updating of strategic and management plans; reviews, edits, and refines written materials to ensure grammatical accuracy, clarity, consistency, and professional presentation; and assists in monitoring goals, initiatives, performance measures, and progress.
• Works with subject matter experts to assist in developing informational materials for public meetings, community engagement initiatives, stakeholder meetings, advisory boards and other partnerships.
• Prepare professional written documents to support Division management and operations.
• Collaborates with subject matter experts to develop public information, programme narratives, and outreach materials communicating services, accomplishments, and community benefits.
• May supervise staff.
• Provides administrative support for public meetings and advisory committees, including scheduling, public notices, committee notifications, agenda development, meeting minutes and materials, and reporting; may serve as a liaison to appointed boards and committees.

• Exceptional ability to communicate effectively in writing and to…