Senior Executive Assistant — Hospitality & Events Job Hialeah area,Florida USA,Administrative/Clerical

WE PREPARE, INSPIRE, EMPOWER, ENTRUST IN YOU!

We are committed to invest in our people to develop a happy and prosperous future. We support you every step of the way in your career journey and offer benefits and unique learning and development opportunities that include:

Competitive Wages
• Medical, Dental, Vision Insurance
• Life Insurance
• 401K Program
• Paid Holidays and Vacation

For an executive assistant supporting a CEO or senior executive—particularly in a luxury hospitality, real estate, or branded residences organization—the role should be significantly more strategic than a traditional administrative assistant. The ideal candidate should function as a project coordinator, research analyst, executive administrator, and AI-enabled productivity specialist.

Executive Assistant – Accounting, Research, Events & AI

Position Summary

The Executive Assistant will provide high-level support to the CEO by managing executive priorities, coordinating financial and administrative activities, conducting research, organizing high-profile events, and leveraging artificial intelligence (AI) to improve productivity, reporting, and decision-making. The individual must be exceptionally organized, analytical, proactive, and able to manage multiple confidential projects simultaneously.

Qualifications

Education

Bachelor's degree in Business Administration, Finance, Accounting, Hospitality Management, Communications, or related field.
Project Management certification (preferred).
AI or technology certifications (preferred).

Experience

5–10 years supporting C-suite executives.
Experience in luxury hospitality, real estate development, finance, or professional services preferred.
Proven experience coordinating executive meetings and VIP events.
Experience assisting with accounting and financial reporting.

Core Competencies

Executive Support

Complex calendar management
Travel coordination
Meeting preparation
Board presentations
Confidential correspondence
Minute taking
Executive follow-up and project tracking

Accounting & Financial Administration

Budget tracking
Invoice processing
Expense management
Credit card reconciliation
Purchase orders
Financial reporting
Payroll coordination
Vendor management
Excel financial analysis
Understanding of accounting principles

Software

Quick Books (preferred)
Microsoft Excel (advanced)
Microsoft Dynamics, Oracle, SAP, or similar ERP systems

Research & Business Analysis

Ability to independently research topics including:

Competitor analysis
Market trends
Luxury hospitality
Branded residences
Wellness and longevity
Investment opportunities
Industry benchmarking
Financial data
Vendor comparisons

Should be capable of producing:

Executive summaries
Research reports
PowerPoint presentations
Recommendation memos

Event Management

Experience organizing:

Executive dinners
Board meetings
Investor presentations
VIP guest experiences
Conferences
Corporate events
Hotel site visits
International travel itineraries

Responsibilities include:

Budget management
Vendor negotiations
Invitations
RSVP tracking
Event logistics
Production schedules
On-site coordination

AI Skills (Highly Preferred)

The ideal candidate should already be comfortable using AI as part of their daily workflow.

Required AI Knowledge

ChatGPT

Writing and editing
Research
Executive summaries
Meeting notes
Presentation creation
Data analysis
SOP development

Microsoft Copilot

Excel automation
Word drafting
Outlook email management
PowerPoint generation

AI Productivity Tools

Notion AI
Otter.ai
Fireflies.ai
Grammarly
Perplexity AI
Claude (preferred)
Canva AI

Should understand:

Prompt engineering
AI workflow automation
AI-assisted research
AI meeting summaries
AI document creation
Responsible use of AI and data confidentiality

Technical Skills

Expert knowledge of:

Microsoft Office Suite
Excel (advanced)
Power Point
Word
Outlook
Team…