Administrative Officer Ii; Utilities

This classification involves advanced administrative work coordinating the operational functions for the assigned City department. An employee in this position performs various administrative duties assisting department management in carrying out operations; plans, develops, analyzes, evaluates, advises on, and improves various management control systems, programs, projects, policies, work methods, and procedures; performs duties such as cost analysis and control, budget preparation, expense control, purchasing and inventory work, methods and procedures studies, grant or report preparations, and/or payroll and personnel administration;

conducts research; and files regulatory reports as assigned. This position also oversees work of assigned employees and administers, and monitors assigned functions within department.

• Oversees and/or participates in the formulation, preparation, and control of the departmental budget through the following: analyzes and reviews financial data in order to develop budget projections; conducts cost analysis and budget impact studies; consults with department officials regarding funding requests, organizational changes, expenditure levels, budget justifications and narratives, and fiscal ramifications of various proposals; suggests cost-cutting alternatives; obtains quotes or bids;
  
  and advises department personnel on budget problems, processes, and procedures.
• Analyzes budget status by monitoring monthly expenditure reports; reviews and approves reimbursements of expenditures by City affiliated projects.
• Supervises clerical personnel engaged in preparation of invoices and billings for equipment or services, issuance of purchase orders and requisitions, reconciliation of computer reports, verification of cash deposits, and related clerical activities.
• Supervises personnel activities including employment, personnel records and payroll; serves as appointing authority as delegated; and supervises maintenance of inventory controls.
• Assists in the supervision of clerical personnel engaged in processing department personnel actions; discusses work related problems with employees; compiles, calculates, and maintains timecards; tracks performance evaluations; and coordinates department and personnel activities including personnel records and payroll.
• Provides training to employees in new procedures required with automated accounting and reporting systems.
• Audits departmental financial records to obtain data for management reports relative to budget control, purchasing standards, equipment inventory control, or improvements in operational efficiency.
• Analyzes financial, procurement, and administrative procedures for simplification and improvement in efficiency; analyzes purchase orders to determine requirements.
• Checks requisitions for completeness and accuracy; writes specifications and requisitions; and assists in the selection of bids for department equipment or supplies.
• Interviews applicants for employment to determine qualifications; provides information to applicants regarding City employment.
• Prepares oral and written program evaluation reports and other sources of supplemental information in order to ensure that department and professional program standards have been adhered to; identifies problem areas, determines trends, evaluates performance, presents findings, and recommends solutions or alternatives.
• Coordinates grant projects ensuring that programs and procedures are consistent with federal, state, and local laws, rules, and regulations; prepares justifications for grant proposals and modifications; develops grant objectives based on analysis of existing and potential problems or needs; and tracks new hires and promotions.
• Con…