Shipping and Logistics Specialist

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Full Time Stuart, FL, US

30+ days ago Requisition

CSA Ocean Sciences founded in 1970, has built a strong reputation as a global leader in marine environmental consulting and field operations. Headquartered in Stuart, Florida, with branch offices across the U.S., Latin America, and Europe, CSA has delivered successful projects in more than 70 countries serving a diverse spectrum of markets including offshore energy, defense, telecommunications, infrastructure, and government.

CSA’s Operations Department owns, operates, and maintains various vessels, trucks, and specialized marine equipment that is utilized worldwide.

We are seeking a detail-oriented, organized, and proactive Logistics and Asset Management Administrator to support the Operations Department in managing the movement, tracking, documentation, maintenance, and readiness of company equipment and assets. This position will coordinate domestic and international shipments while maintaining accurate equipment records and ensuring that past, active, and upcoming maintenance requirements are tracked and documented.

The position works closely with Operations, project and field personnel, vendors, carriers, service providers, and other internal and external stakeholders. The Logistics and Asset Management Administrator reports directly to the Operations Manager and is responsible for providing timely updates regarding shipment status, equipment location and availability, maintenance requirements, and other asset management matters.

This is a Full-Time position, typically Monday-Friday, with off-hours work as needed during busy operational periods, project mobilizations, or time-sensitive shipments.

• Plan, coordinate, and track all inbound and outbound domestic and international shipments.
• Select and coordinate with carriers, freight forwarders, customs brokers, and other logistics providers to secure appropriate rates and delivery terms.
• Prepare and process shipping documents, customs declarations, commercial invoices, packing lists, bills of lading, and related paperwork.
• Ensure compliance with applicable international, federal, and local shipping regulations and company procedures.
• Monitor shipments in real time and proactively resolve transit, customs, delivery, or documentation issues.
• Coordinate equipment movements to and from company facilities, vessels, field projects, client locations, and service providers.
• Maintain accurate records of shipments, freight costs, delivery status, and inventory movements.
• Coordinate shipment timing with project and field schedules to ensure equipment arrives when and where required.
• Identify opportunities to improve shipping processes, reduce freight costs, and increase logistics efficiency.

• Maintain accurate and current records for company-owned vessels, vehicles, scientific equipment, tools, and other operational assets.
• Maintain an equipment database register including equipment identification, location, status, condition, and applicable documentation.
• Track equipment assignment, deployment, transfer, availability, and operational status.
• Track all past, current, and upcoming equipment maintenance, inspections, certifications, calibrations, repairs, and scheduled service requirements.
• Establish and maintain preventive maintenance schedules based on manufacturer recommendations, regulatory requirements, operating hours, usage, and company procedures.
• Monitor upcoming and overdue maintenance and proactively notify the Operations Manager of required…