Warehouse Coordinator

Warehouse Coordinator

The Warehouse Coordinator is responsible for overseeing daily warehouse operations, maintaining inventory accuracy, and ensuring efficient coordination between warehouse, logistics, and internal teams.

This role plays a critical function in managing stock integrity, resolving discrepancies, supporting audits, and maintaining accurate system data within ERP systems. The position requires strong analytical skills, attention to detail, and the ability to independently manage inventory processes while coordinating with cross-functional teams to support operational efficiency.

This is a primarily on-site role with occasional travel required to support inventory management, audits, and operational needs across multiple locations.

Key Responsibilities

1. Warehouse Operations & Inventory Management

• Oversee daily warehouse operations, including monitoring and updating stock levels in real time
• Process inbound and outbound shipments, including inter-warehouse transfers
• Maintain accurate inventory records across all warehouse and sub-warehouse locations
• Serve as a primary point of contact for warehouse operations and internal coordination

2. Inventory Accuracy, Reconciliation & Auditing

• Maintain accurate inventory data in ERP systems (e.g., SAP Business One)
• Investigate, analyze, and resolve discrepancies between physical inventory and system records
• Lead inventory reconciliation processes and implement corrective actions
• Coordinate and participate in scheduled and ad hoc inventory audits, including travel to other locations as needed
• Maintain audit documentation and ensure compliance with internal controls

3. Issue Resolution & Stock Control

• Monitor and manage inventory issues, including blocked, returned, or loaned items
• Identify root causes of shortages, damages, or inconsistencies and implement solutions
• Ensure proper documentation and system updates for all inventory movements

4. Logistics Coordination & Cross-Functional Support

• Collaborate with Sales, Parts, and Logistics teams to support order fulfillment and inventory availability
• Coordinate with warehouse staff to ensure timely and accurate processing of shipments
• Align physical inventory activity with system data to ensure operational consistency
• Support internal requests and operational needs across departments

5. Expense Tracking & Operational Efficiency

• Track and review warehouse-related expenses to support cost control initiatives
• Identify process improvement opportunities to enhance efficiency and accuracy
• Support operational planning and continuous improvement efforts

6. Compliance & Safety

• Ensure adherence to company policies, safety procedures, and quality standards
• Maintain organized documentation for audit and compliance purposes
• Support continuous improvement of warehouse processes and internal controls

Qualifications

Education & Experience

• High school diploma required; additional education in logistics, supply chain, or related field preferred
• 2–4 years of experience in warehouse operations, inventory control, or logistics coordination
• Third party logistics knowledge required
• Experience with ERP systems (e.g., SAP Business One) preferred
• Experience with inventory audits and reconciliation processes preferred

Skills & Competencies

• Strong attention to detail and analytical skills
• Ability to independently identify and resolve discrepancies
• Strong organizational and time management skills
• Effective communication and coordination abilities
• Proficiency in Microsoft Office (Excel, Outlook)
• Ability to work in a fast-paced, hands-on warehouse environment

Working Conditions & Physical Requirements

• Primarily on-site work environment within warehouse and office settings
• Regular interaction with physical inventory and warehouse operations
• Ability to stand,…