Samples Manager

Over the course of our 30-year history, ABC Stone has had the honor of forging relationships with the world’s premier architects, designers, and visionaries. We pride ourselves on being an essential resource and trusted partner to our clients. We understand that no two projects are ever the same, which is why our service is tailored to the exact needs of our clients.

At this exciting time in our company, ABC stone has an opportunity for an experienced Samples Manager to join our growing team.

This role involves crafting effective material planning strategies, nurturing supplier relationships, and resolving material-related issues. You will leverage our ERP/MRP systems to ensure that our inventory/production demands are consistently met.

The ideal candidate will have a background in overseeing sample materials, ensuring their availability for product development and production while also managing the broader material flow and supplier relationships to meet inventory/production demands while maintaining cost efficiency.

This role involves ensuring the continuous flow of necessary materials by analyzing demand, forecasting sample needs, sourcing and procuring materials, managing inventory levels, negotiating & coordinating with suppliers, and collaborating with internal departments to guarantee materials are on hand in the right quantity, quality, and time.

• Recruits, interviews, hires, and trains new staff.
• Oversees the daily workflow of the department.
• Provides constructive and timely performance evaluations.
• Directs operational oversight to ensure smooth, efficient & compliant operations of the department
• Handles discipline and termination of employees in accordance with company policy.

• Develop and implement material planning strategies and processes
• Monitor and maintain accurate records of inventory
• Ensure adequate stock levels
• Manage the prompt processing (cutting) and distribution of new material samples across all locations
• Implement JIT (Just-in-Time) strategies to reduce waste and cost
• Source, negotiate with and manage relationships with suppliers (ensure timely and cost effective delivery of materials (oversees samples)
• Collaboration with internal and external partners
  • Work in partnership with Sales, Receiving, Quality Control (Inventory Control), Logistics & Procurement
• Identify Process Improvement opportunities to ensure optimization of inventory, reduce waste, cut cost and improve the overall efficiency of the samples department and material planning processes.
• Utilize ERP/MRP to track & manage sample needs.
• Oversee all 3 locations
  • Travel to all 3 locations
    • 1x week physically in NYC
    • 2x week physically in BK
    • 2x week physically in Hv
  • NYC – Check inventory levels, make sure sample room is replenished
  • Collaborate with Showroom TL
  • Fulfill sample request timely
  • 4
    * 4 & 6
    * 12 on display in NYC at Workstations (upstairs)
  • Place and remove new or existing samples in bins, in the libraries (workstation wall & sample room)
  • Hicksville
  • Brooklyn
    • Ship samples to Brooklyn from HV
• Coordination from HV, BK & NYC
  • Samples HV to BK
  • Samples Bk to NYC
• Check displays in to ensure updated with current products – all locations
• Works in tandem with Inventory Control Specialist to allocate slabs for samples
• Own the inventory needs file
• Coordinate exterior stone samples with factories (order from factories)
• Coordination with Procurement to ensure that oversees purchases include samples
• Assist the VP of Sales and the Sales Team with Library updates
• Organize sample pick-ups from clients – sample returns
• Responsible for maintaining Trade Show sample kits
• Collaborate with VP of Sales on organization of sample kit and curated collections for distribution to clients
• Coordinating with Marketing and Sales for sample delivery and collection for CEU, Brand Presentation, Trade Shows, product demonstrations and other Events
• Work cohesively with the out of state sales team to ensure they always have updated samples, trade show kits & marketing material (brochures, live inventory cards & ABC Bags) for presentations
• Ensure samples are pristine and a good representation of the brand
• Manage and maintain sample…