Accounting Supervisor; A​/R - Sales Tax Expert

Over the course of our 30-year history, ABC Stone has had the honor of forging relationships with the world’s premier architects, designers, and visionaries. We pride ourselves on being an essential resource and trusted partner to our clients. We understand that no two projects are ever the same, which is why our service is tailored to the exact needs of our clients.

At this exciting time in our company, ABC stone has an opportunity for an experienced Samples Manager to join our growing team.

The A/R Supervisor – Sales Tax Expert will have advanced experience specifically focusing on the maintenance and verification of sales tax exemption and resale certificates. This individual will be detailed oriented, organized and possess strong administrative and communication skills to ensure tax compliance and facilitate smooth sales transactions.

Additionally, this individual will have the responsibility for the accounts receivable process, ensuring accurate and timely invoicing, collections, and reconciliation. The A/R Supervisor – Sales Tax Expert will have strong leadership skills, a keen attention to detail, and a solid understanding of accounting principles.

• Serve as the primary owner of all sales tax compliance initiatives, ensuring accuracy and adherence across jurisdictions, working directly with the CFO.
• Collaboration with Finance Partners
  • Work closely with the Controller and external accounting firms to manage state-specific filings and returns.
  • Identify once sales tax nexus is reached (via physical and/or economic sales tax nexus) in new states and act as the point person for the VDA’s “Voluntary Disclosure Agreements” with each state.
• Drive System Implementation
  • Actively participate in the Avalara rollout, enhancing automation and precision in multi-state sales tax reporting and compliance.
  • Work with IT on integrating Avalara with our ERP system to the fullest extent possible.
• Provide Financial Operations Support
  • Serve as a reliable backup for Accounts Receivable functions, including collections, cash posting, credit card processing, and aged receivables reporting and analysis.
• Act as the go‑to resource for internal sales staff, offering guidance on jurisdictional tax rates and exemption considerations.
• Manage Tax Exemptions
  • Oversee exemption documentation across states (with a current focus on the Northeast), ensuring records are properly maintained and accurately reflected in customer sales reports.
• Bridge Sales and Logistics
  • Support as a liaison between sales and shipping, aligning upcoming shipments with the financial status of sales orders to safeguard compliance and operational efficiency.
  • Work with Controller and Sales on establishment or revision of payment terms for ABC customers and review customer credit worthiness regularly.

• Review and monitor customer accounts to ensure accurate and timely invoicing
• Oversee the accounts receivable process from invoicing to collections, ensuring accuracy and timeliness
• Coordinate and perform the collections process, including contact with customers to resolve outstanding payments
• Reconcile customer accounts, resolve billing discrepancies or errors, demonstrating strong problem‑solving skills
• Develop and implement effective policies and procedures to improve the efficiency and effectiveness of the accounts receivable process
• Collaborate with cross‑functional teams to resolve customer issues and disputes
• Collaborate with cross‑functional teams to streamline and improve AR processes and procedures
• Prepare regular reports on accounts receivable performance and aging analysis
• Monitor aging reports and follow up on outstanding customer balances
• Participate in OTC process and systems projects
• Stay updated on industry trends, regulations, and best practices in accounts receivable management
• Train and onboard new team members, ensuring they have the necessary knowledge and tools to succeed
• Processes and enters customer payments in Stone Profits (ERP) - Posts cash
• Prepare Bank deposits (scans checks for deposit)
• Processes credit card payments
• Overtime as needed, due to needs of the business may at times be mandatory
• Performs…