Administrative Specialist

Position: Administrative Specialist I
** Compensation Range**$19.90 - $25.50

* Please note:

This job opening may close earlier than the stated date, due to high candidate volume. If interested, we encourage you to apply as soon as possible.
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* Who We Are:

** At the City of High Point, we celebrate the creator in everyone. Building on our rich cultural history steeped in industrialism and innovation, our employees seek not only to transform themselves, but the world around us. We are collaborators, we are makers, we are visionaries.
We invite you to explore the many opportunities to serve our community, by sharing your talents, skills, and expertise. You'll join a diverse team of over 1300 individuals dedicated not just to making a career, but a difference; because what we create in High Point, changes the world!
** Our Core Values:**
* ** Integrity**:
Saying what we mean and consistently doing what we say with no desire other than the good of the citizens we serve. It means standing up for beliefs.
* ** Responsibility**: A continual process that emphasizes a high level of personal accountability by each member of the organization.
* ** Partnership**:
Adding competitive value and quality to the services provided to our residents, businesses, and visitors through responsible fiscal stewardship, increased innovation, greater use of technology, and expanded civic, neighborhood and regional partnerships.
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* What We Offer:

** The City of High Point offers a competitive salary commensurate with education and experience. We also offer generous benefit package for full-time employees which include but are not limited to:
* A guaranteed life-long monthly pension, once vested after 5 years of service
* 401K and 457B Retirement Plans
* PTO earned within first year
* 12 Paid Holidays per year
* Tuition Reimbursement Plan
* Competitive medical, dental, and vision plans effective day one
** What You'll Do:
** The Administrative Specialist performs complex, skilled clerical and responsible administrative work, assisting in the operation of a Transit and Paratransit system; does related work as required. Work is performed under general supervision of the Transit Manager.
** Essential Tasks & Responsibilities:
*** Greets, screens and provides visitors information or directs to appropriate persons;
* Answers incoming telephone calls, provides information, handles complaints and/or routes to appropriate personnel, or communicates messages;
* Opens and distributes mail, composes independently or from brief instruction letters, general correspondence, and inter-office memos, including confidential reports;
* Operates standard office equipment including calculator, copier, FAX machine, personal computer, printer, and related software;
* Orders and maintains an inventory of office supplies, prepares requisitions, and performs office-related errands;
* Recommends purchase of new office equipment, arranges for installations, service, and repair;
* Oversees the maintenance of office files, including sorting, indexing, and filing materials alphabetically, numerically, and by projects, subjects, personnel, forms, literature, etc.;
* Processes department purchases in accordance with established purchasing policies and procedures, generating requisitions and reports using various specialized formats and forms;
* Enters data into databases, spreadsheets, or word processing software as needed;
* Types and edits a variety of complex documents, technical reports, spreadsheets, and correspondence;
* Schedules interviews with applicants, attends interviews when needed, may participate in selection of new hire, schedules pre-employment physicals and drug screens, schedules health screenings;
* Researches, compiles, analyzes reports and projects for presentation;
* Serves as back-up for completing necessary paperwork for hiring, assisting employees with completion of Benefit-related forms, and orienting new employees with department procedures and practices;
* Serves as back-up to inform and advise manager and staff regarding city personnel, financial, insurance and benefit policies and procedures, including changes;
* Serves as back-up to processing departmental payroll, checks time sheets, time cards, and enters data into computer;
* Serves as back-up to prepare personnel action forms for increases, transfers, terminations, and other forms including changes of address and telephones, maintain department personnel records;
* Makes travel arrangements, reservations and registrations for conferences and seminars, prepares travel advance authorization forms and completes expense reports upon return from trip and routes travel expense forms for approval;
* Maintains two-way radio communications with field personnel, contacts appropriate supervisor or employee, and receives and relays information;
* Posts articles and information on safety and wellness bulletin boards;
* Assists with maintaining and updating website information;
* Schedules appointments for department personnel upon request;
* Represents department at…