Family Office Senior Finance Assistant

This role is in the West Wycombe Estate office and involves the below duties:

• Management of your Inbox and an accounts receivable Inbox
• Maintenance of supplier and client ledgers to ensure best practices are being followed
• Oversee the processing of purchase invoices per month onto the accounting system, ensuring that entity, currency, account codes, project numbers, discounts, and payment terms etc are correct
• Raise sales invoices and perform credit control to ensure prompt payment
• Respond to questions and makes calls regarding supplier and client invoicing problems; act as a liaison between tenants and suppliers/ contractors where appropriate
• Ensuring the smooth operation of weekly payment runs and their thorough checking and approval.
• General Office management, dealing with calls, inquiries, callers, deliveries etc.
• Daily bank postings
• Payroll
• Ensure accurate and timely completion of month‑end close processes including VAT
• Assisting with audit requests and providing necessary documentation and support.
• New Vendor and Client creation process - Contact details, company registration and VAT validation
• Take ownerships for your own personal & professional development and lead the discussion on what is needed
• Take on extra responsibility as and when required
• Champion best practices by introducing new processes and procedures

• Experience in using Xero etc
• Discreet & trustworthy
• Minimum of 5 years’ experience
• Intermediate to advanced level of Excel skills
• Proficient in working independently
• Ability to muck in to other parts of the business
• Familiarity with accounting processes and protocols.
• Possesses strong organisational skills and excellent time management abilities.
• Capable of working under pressure, meeting targets, and adhering to deadlines.
• Effective communication skills.