Finance Clerk

FINANCE AND ADMINISTRATION CLERK

• Part-Time (16-20 hours per week)
• Location:
  
  High Wycombe (office based)
• Salary:
  Competitive (dependant on experience)

Join a well-established Electronics Manufacturing Service with over 50 years of history. We are seeking a meticulous Finance and Administration Clerk to manage both financial and administrative tasks efficiently. This role offers flexible working hours in an office-based setting, ideal for balancing professional and personal commitments.

Day-to-day of the role:

Purchasing and Accounts Payable:

• Print and save supplier invoices from the accounts email.
• Verify supplier invoices using the purchase order number on Mentor.
• Liaise with buyers regarding any invoice discrepancies, preferably via email.
• Enter matched invoices on Sage.
• Reconcile supplier accounts against monthly statements and address any discrepancies.
• Regularly review and investigate unusual balances in the aged creditors list.

Sales and Credit Control:

• Post and email sales invoices to customers using Sage.
• Ensure daily sales totals on Mentor balance with those on Sage.
• Send monthly statements to customers and handle any arising queries.
• Monitor the aged debtors list to identify and follow up on older debts.
• Escalate significant debt issues to the Directors for further action.

HSBC Factoring Account:

• Post customer receipts and reconcile the Factor account on Sage.

Monthly / Quarterly Ends:

• Reconcile Sage/HSBC Factor accounts with the HSBC monthly statement.
• Manage and submit factors smart form and staff weekly timesheets.

General Administrative Duties:

• Reconcile credit card statements against receipts monthly.
• Handle telephone inquiries and guest reception.
• Manage digital document storage and perform routine office tasks like shredding.
• Coordinate lunches for client visits as needed.

Human Resources:

• Maintain and update employee records, including holiday and sickness logs.
• Prepare sickness reports and communicate updates to the Managing Director as requested.

Required Skills & Qualifications:

• Proficiency in Sage or other accounting software.
• Some recent previous finance experience required
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and maintain confidentiality.

BENEFITS:

• On-site parking.
• 25 days holiday, increasing with service.
• Workplace pension scheme.
• Flexible working hours.