Senior Project Planner

Join Gravity Media as a Senior Project Planner, leading complex broadcast project logistics, coordinating multi‑department workflows, and ensuring operational readiness for high‑profile productions.

We’re seeking a highly organised and experienced Senior Project Planner to lead complex logistical and planning activity across our broadcast and media projects. You’ll take ownership of operational readiness, provide oversight to other planners on a project by project basis, and act as a central point of contact to ensure every project is delivered with precision and professionalism.

The Senior Project Planner is a key role within the Project Planning function, responsible for overseeing the planning and logistical execution of complex projects. With your extensive industry experience, you’ll ensure that your projects are operationally sound, commercially aligned, and ready for successful delivery.

The role serves as the final point of accountability before operational deployment, bridging planning and delivery by coordinating closely with Unit Managers, Crew Planning, and Engineering to maintain the highest standards of preparation and execution. You’ll ensure all parties understand expectations before arrival on site. Your detailed planning and communication will allow operational excellence on site, within budget and to the highest levels of customer satisfaction.

The ideal candidate will thrive in a fast‑paced environment, possess excellent communication skills, and have proven experience managing complex, multi‑stakeholder workflows. You’ll also act as a mentor to other planners, embedding consistent processes, elevating standards, and driving continual improvement in how projects are prepared and delivered.

• Responsible for managing all administrative tasks incl. pre and post paperwork required for the projects to run efficiently
• Create and maintain key project documentation such as call sheets, risk assessments, schedules, and crew lists with input from clients and Unit Managers
• Deliver timely and accurate information to clients and stakeholders, ensuring expectations are clearly met
• Supporting the projects in applying for film permits, parking permits and liaising with local authorities / stadiums when required, booking RF Frequency, dealing with Visas, carnet paperwork – making sure the project run as smoothly as possible
• Coordinate with third‑party suppliers, ensuring documentation (RAMS, crew details, costings) is accurate and complete
• Ensure all logistical processes comply with company policies and external regulations.
• Acting as a key liaison point for internal teams, freelancers, and clients before and during project planning and implementation
• Ensuring smooth coordination between engineering, crewing, logistics, and commercial teams.
• Raising purchase orders, tracking spend and ensuring all project costs are logged accurately liaising with your dept head with any issues
• Reconciling crew expenses in line with the projects and within company policy
• Helping to Complete Adds/Dels sheets and liaising with the Unit Managers for all costs both pre and post
• Create and review sales orders upon project completion, ensuring accuracy, completeness, and alignment with margin and profitability targets
• Monitor project budgets, flagging risks or overspends to financial project lead or department head
• Supporting and mentoring the Project Planners and Crew Planners
• Providing regular on‑site project support as required for major projects or events
• Maintaining and improving internal coordination systems, checklists, and workflows
• Submitting data for Albert Carbon Footprint.

• Have significant experience in coordination, preferably in broadcast, live events, or studio environments
• Are highly organised, proactive, and detail‑oriented, with the ability to juggle multiple projects simultaneously
• Thrive in fast‑paced environments and remain calm under pressure
• Are confident working with a wide range of stakeholders, from crew to clients to senior leadership
• Are comfortable using project management tools, booking platforms, and budget…