Seasonal Assistant, Corporate Relations

Base pay range

$16.75/hr - $16.75/hr

Title:

Seasonal Assistant, Corporate Relations

Department:
Development

Reports to:

Manager, Corporate Relations

• Coordinate onsite displays with clients, including establishing event timeline, arranging set‑up with facility staff, overseeing event implementation and activation, and delivery of branded premiums, as needed
• Assist with coordinating and managing corporate events throughout the summer, including Corporate Night Reception and other events as needed
• Assist in management of corporate sponsor entertainment, including arranging concert ticketing, parking, and providing assistance as needed to corporate team and clients during events, and working corporate events (as needed)
• Implement sponsorship agreements, including writing acknowledgements, sending benefit packets, creating pledge letters, invoice processing, and submitting gift entry forms
• Document sponsor recognition and events - taking photos throughout the season, scanning materials and taking screenshots of online recognition among other documentation
• Prepare sponsorship year‑end reports customized for each corporation using impression data from print, online and outdoor advertisements, onsite recognition, direct mail, and various promotional materials
• Fulfill concert tickets, dining reservations and parking requests by corporate executives
• Other duties as assigned, including assisting the development team on the donor concierge phone line and email, and at various department events throughout the year such as season previews, donor receptions, annual Golf Outing, Music Matters Benefit and Women’s Board Gala.

• Passion for Ravinia’s mission, particularly music and music education
• Exceptional guest service, communication and interpersonal skills
• Superior verbal and written communication skills
• Excellent analytical and problem‑solving skills with the ability to quickly and calmly address a situation
• A desire to learn and work proactively to stay a step ahead of needs of department staff and sponsors/clients
• Outstanding ability to manage and prioritize multiple projects simultaneously with great attention to detail and agility to switch gears at a moment’s notice
• Ability to communicate and collaborate with a variety of people, including staff, vendors and sponsors, with professionalism
• Capability to work well in a team environment across departments as well as independently
• Proficiency in Google (Slides, Sheets, Docs) and Microsoft Office (PowerPoint, Excel, Word) including mail merge
• Proficiency in Zoom Meetings and related video‑conferencing tools
• Experience in working with databases (Audienceview is a plus, but not required) and/or the ability to quickly learn and utilize various technology platforms
• Ability to work onsite as needed
• Must be available to work evenings and weekend hours outdoors (40+ hours per week) during the summer season
• Ability to lift at least 25 lbs.

High School diploma or equivalent. At least two years of college experience preferred. Coursework in arts administration, marketing or business preferred.

Reports to Corporate Relations Manager.

Hourly wage. May be able to use for class credit.

January 31, 2026

• Seniority level: Entry level
• Employment type: Full‑time
• Job function: Marketing, Public Relations, and Writing/Editing
• Industry: Music

All hiring is contingent upon receiving an approved background check. All of your information will be kept confidential according to EEO guidelines.