Payroll System Analyst

Overview

Under the direction of the Vice President, Disbursements, the Payroll Systems Analyst - Tribal Finance oversees the strategic management of Workday Payroll and Time Tracking systems, ensuring compliance and alignment with organizational policies. Drives data integrity, reporting, and system enhancements while leading payroll projects and cross-functional collaboration. Maintains regulatory awareness and integrates time clock systems to support scalable, efficient payroll operations.

• Leads the design, configuration, and ongoing management of Workday Payroll and Time Tracking modules to align with organizational policies and operational needs. Establishes and maintains pay groups, earning/deduction codes, time entry templates, and year-end processing protocols. Partners with Human Resources Information Systems (HRIS) and Information Technology (IT) teams to implement system enhancements and ensure scalability and compliance.
• Monitors payroll data for accuracy and integrity, identifying discrepancies and implementing corrective actions. Supports internal and external audits, ensuring readiness and compliance with federal, state, and local regulations. Maintains audit trails and documentation for all payroll transactions and system changes.
• Develops and maintains complex payroll reports and dashboards in Workday to provide actionable insights to Human Resources (HR), Finance, and leadership. Customizes reports to support strategic planning, budget forecasting, and compliance tracking. Ensures timely and accurate data delivery for audits and executive decision-making.
• Leads and supports payroll-related projects including system upgrades, new feature implementations, and process redesigns. Collaborates with HRIS to define business requirements, conduct testing, and validate system performance. Manages vendor relationships and coordinates cross-functional teams to ensure successful project execution.
• Oversees the integration and functionality of time clock systems with Workday Time Tracking. Ensures accurate time capture, compliance with labor laws, and seamless data flow into payroll. Troubleshoots system issues and partners with vendors to resolve technical challenges.
• Identifies inefficiencies in payroll and HRIS processes and recommends innovative solutions to enhance accuracy, timeliness, and compliance. Leads initiatives to automate manual tasks, reduce processing time, and improve user experience. Collaborates with Finance, HR, and IT to align payroll operations with broader organizational goals.
• Interprets and applies enterprise policies and evolving government regulations to ensure payroll procedures remain compliant. Monitors legislative changes and proactively updates system configurations, tax rates, and filing requirements to mitigate compliance risks.
• Maintains current knowledge of payroll trends, HRIS technologies, and regulatory changes through workshops, certifications, and professional publications. Shares expertise with peers and stakeholders to foster a culture of continuous learning and improvement.
• Performs other duties as assigned to support the efficient operation of the department.

• Bachelor’s degree in Business Administration, Accounting, Human Resources or related field required.
• Minimum of five (5) years of progressive experience in payroll operations and HRIS systems, preferably with hands-on expertise in Workday Payroll and Time Tracking modules, data integrity management, and compliance reporting required.
• Related, relevant, and/or direct experience may be considered in lieu of minimum educational requirements indicated above.

• Proficient in Workday Payroll system functionality, with strong technical expertise in configuration, troubleshooting, and optimization.
• Strong understanding of payroll compliance, tax regulations, and audit processes.
• Proven ability to analyze data, troubleshoot system issues, and implement process improvements.
• Experience collaborating cross-functionally with HR, Finance, IT, and external vendors.
• Ability to manage competing priorities, meet critical deadlines,…