Assistant, Procurement

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Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative teaching
• Is attracted by the college's mission to promote equitable access to educational opportunities
• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.
• Focused on student academic achievement and postgraduate outcomes
• Welcomes difference and models respectful interaction with others
• Engages with the community both within and outside of ACC

Assistant, Procurement

To provide administrative support and assistance to buyers; process requisitions and purchase orders and ensure compliance with purchasing guidelines.

• Provides customer service assistance to budget authorities and end-users within and outside Austin Community College District (ACC); follows up with vendors regarding all outstanding purchase orders including inquiries for items or invoices not received by departments or Procure to Pay (P2P) department.
• Places and releases office supply and various purchase orders.
• Provides system administration for online ordering system including processing and releasing orders, user set up and approval, and maintenance.
• Maintains various databases for recording items received, price changes, and purchase order changes; updates vendor database for e-vendor processes.
• Conducts internet research for buyers to determine sources of supply prior to major purchases or award of contracts.
• Sends out requests for quotes and determines the best value offered by vendors in relation to small dollar purchases.
• Files and maintains purchase orders, blanket orders, and vendor applications.
• Distributes mail, requisitions, and purchase orders to the P2P department; assists in expediting payments to vendors in coordination with Accounts Payable (A/P).
• Provides administrative assistance in relation to vendor setup, bids and requests for proposals as required.
• Ensures compliance with procurement policies, procedures, and guidelines.
• Assists internal and external business partners and buyers with requisitions, processes purchase orders, and honorariums; logs requisitions and makes small purchases; and performs other duties as assigned.

• Purchasing terminology and processes.
• Invoices, requisitions, and purchase orders.
• Vendor databases.
• Online ordering systems.

• Maintaining an established work schedule.
• Accepts, logs, and forwards payments to an ACC Cashier Office.
• Prepares and processes purchase orders.
• Provides administrative support, knowledgeable about the vendor setup and registration process, maintains data in the applicable repositories, and conducts research.
• Communicates effectively verbally and in writing, including grammar and punctuation, while using tact and diplomacy to interact with multicultural stakeholders.
• Possesses the ability to listen to business partners while simultaneously adhering to protocols and guidelines.
• Able to work independently or as part of a team in a fast-paced environment…