Office Support Assistant - University of Illinois Extension

Extension, Unit 18, Hillsboro

WE
TRANSFORM LIVES.
Everything we do is designed to improve the quality of
life of the people in the state of Illinois, across the nation, and around the
world. We discover, develop, translate, and disseminate knowledge to address
societal concerns and train the next generation of experts and leaders in a way
that empowers them to expand the boundaries of science to higher levels of
understanding and influence.

Be a part of our story. Through
learning partnerships that extend knowledge and change lives, University of
Illinois Extension provides educational programs aimed at making life better,
healthier, safer, and more profitable for individuals and their communities.
Illinois Extension has operated continuously for more than 100 years connecting
the citizens of Illinois to their land-grant university by providing
educational programming around the state. University of Illinois Extension is
based in the College of ACES and works with all colleges and units of the
University of Illinois at Urbana-Champaign.

Work under direct supervision of the County Director to support the needs of the Extension office.

• General Office Duties
  
  * Serve as primary staff to open and close the unit offices.
  
  * Serve as first point of contact for the office by answering telephone calls and assisting walk in clients.
  
  * Assist in gathering, opening, and distributing mail to staff.
  
  * Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.
  
  * Maintain all county mailing and email lists.
  
  * Assist volunteer groups with clerical needs as directed by staff.
• Fiscal
  
  * Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist.
  
  * Replenishing funds in postage meter and manage postal systems.
  
  * Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
  
  * Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
  
  * Additional fiscal duties as requested by the County Director and Unit Office Support Specialist.
• Misc
  
  * Other duties as assigned.
  
  * Comply
  with all University of Illinois Extension Workforce Equity/Equal Opportunity
  policies and guidelines in all aspects of Extension and Outreach work and
  assist, as requested, with data collection for Equal Employment and reporting

High school diploma or equivalent.
Any one or combination totaling six (6) months from the categories below:
College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
15 semester hours equals six (6) months
Work experience performing office/clerical activities, including use of computer systems.

Clerical and office environment experience.

• Ability to communicate effectively with a wide variety of people and meet the public with a pleasant, composed and cordial manner.
• Skill in working independently, while positively contributing as part of a professional office team.
• Strong interpersonal skills.
• Computer proficiency including Microsoft Office Suite.

This is a 60% part-time Civil Service 0845 - Office Support Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary is $23,966.28.
For more information on Civil Service classifications, please visit the SUCSS web site at https://(Use the "Apply for this Job" box below)..

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions
- every staff member helps shape what's next
. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact.

The university offers a highly competitive benefits package designed to support your well-being,…