General Accounting Specialist

CLASSIFICATION

TITLE:

General Accounting Specialist

Employment Status: Full-time
FLSA Status: Non-exempt
Reports to: Assistant Treasurer
Division: Business Office
Campus: Central Campus, Hillsboro

Reconcile bank accounts and subsidiary accounts to general ledger. Assists with financial reports and accounting for capital projects.

To perform this job successfully, an individual must perform essential duties to expected performance standards. Reasonable accommodations are made as required for persons who are disabled under the Americans With Disabilities Act.

Maintains the College's general ledger by posting, reviewing, and reconciling financial transactions, including student charges, cash receipts, payroll, financial aid, foundation activity, and other related transactions.

Processes purchase orders and payment vouchers for capital projects through the Ohio Controlling Board system, ensuring compliance with applicable requirements.

Generates and processes charges, billing, and payments for various College programs, services, and activities.

Processes invoices, vouchers, encumbrances, requisitions, and other financial transactions in accordance with College and State of Ohio requirements.

Prepares, enters, and maintains journal entries to accurately record financial transactions, allocations, accruals, payroll-related activity, fees, departmental charges, and restricted fund activity in accordance with accounting standards and College policies.

Reconciles bank accounts, daily check activity, and related transactions to the general ledger to ensure the accuracy of financial records.

Reconciles accounts receivable, accounts payable, foundation accounts, third-party accounts, and other financial records to the general ledger.

Prepares monthly financial reports, reconciles financial records to the general ledger, and ensures the accuracy of financial data.

Assists with month-end closing activities and the preparation of financial statements and required state reports.

Maintains financial records through the scanning, filing, and retention of supporting documentation.

Reviews financial records, investigates discrepancies, and resolves issues as appropriate.

Maintains the confidentiality of sensitive financial and employee information.

Works the assigned schedule, maintains regular and punctual attendance, and works approved overtime as necessary to meet workload demands.

Performs other duties as assigned.

Assists with cash receipting, prepares bank deposits and deposits at the bank. Performs other related duties as required.

None

Computer; printer; calculator; copier; fax machine; scanner; telephone; postage machine and other standard office equipment.

Non-public and sensitive college records

Good office working conditions. The work requires the use of safe work practices with office equipment, and observance of general safety regulations.

The following physical demands are typically used to perform this job's essential duties and responsibilities. They are not qualification standards, rather they may be used to help the College, employee, or applicant identify where and how reasonable accommodations may be made when an otherwise qualified person is unable to perform the job's essential duties due to an ADA disability.

While performing the duties of this job, the employee frequently sits for extended periods of time and occasionally stands and walks. The employee regularly exhibits manual dexterity when working on the computer, typing and performing other related tasks. The employee regularly talks and hears when working with students and the general public. Vision demands include close, relatively detailed vision, with the ability to adjust focus when typing or reading a computer screen.

The employee occasionally lifts up to 10 pounds.

Knowledge of: standard office practices and procedures; basic accounting principles;
Microsoft Office Suite; basic mathematics including percentages, fractions and decimals.

Ability to: exhibit a pleasant public manner to internal and external constituents; demonstrate telephone etiquette; accurately transfer financial data from one record to another; accurately post information to financial records; exhibit attention to detail; maintain confidential and sensitive information; work…