AP Specialist

Accounts Payable Specialist

Our client is a growing organization in the construction industry seeking an experienced Accounts Payable Specialist to join their accounting team. This is an excellent opportunity for someone who enjoys a fast-paced, high-volume environment and takes pride in accuracy, organization, and building strong relationships with vendors and internal teams.

The ideal candidate will have hands-on experience managing a high volume of invoices, reconciling vendor statements, and resolving discrepancies. Experience with in construction, project accounting, or a similarly complex environment is highly preferred.

• Employment Type:
  
  Full-time
• Work Environment:
  Onsite
• Compensation: $60,000 - $70,000 annually
• Schedule:
  
  Standard daytime business hours, approximately 40 hours per week, with occasional overtime during busier periods

• Process a high volume of accounts payable invoices accurately and efficiently
• Code and allocate invoices to the appropriate projects, departments, and accounts
• Review invoices for accuracy, proper approvals, and supporting documentation
• Match invoices with purchase orders and receiving documentation, as applicable
• Prepare and process vendor payments via ACH, check, and credit card
• Reconcile high-volume vendor statements and research discrepancies
• Follow up on missing invoices, purchase orders, approvals, and supporting documentation
• Maintain positive working relationships with vendors and resolve payment-related questions
• Communicate regularly with internal departments and operational teams regarding invoices and payment status
• Perform accounts payable-related credit card and bank reconciliations
• Maintain accurate, organized, and audit-ready AP records
• Assist with month-end close activities related to accounts payable
• Provide documentation and support for audits as requested
• Assist the broader accounting and finance team as needed

• 2+ years of accounts payable experience, preferably within a high-volume environment
• Demonstrated experience processing a significant volume of invoices
• Construction, project accounting, or similar industry experience preferred
• Strong understanding of accounts payable processes and basic accounting principles
• Experience with ERP or accounting systems
• Proficiency with Microsoft Excel and other standard Microsoft Office applications
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong analytical, critical-thinking, and problem-solving abilities
• Resourceful and comfortable researching and resolving discrepancies independently
• Strong written and verbal communication skills
• Ability to collaborate effectively with accounting, finance, operations, and external vendors
• Ability to appropriately handle confidential financial information

Our client is looking for someone who thrives in a busy environment and enjoys taking ownership of their work. The successful candidate will be:

• Positive, collaborative, and dependable
• Comfortable working autonomously while being part of a close-knit team
• Proactive in identifying and resolving issues
• Comfortable managing competing priorities and a high transaction volume
• An effective communicator who can build strong relationships across the organization
• Interested in joining a hardworking, team-oriented environment

• Medical, dental, and vision insurance
• 401(k) with employer match
• Paid time off
• Flexible spending account
• Life insurance
• Opportunities for professional growth and advancement