Bookkeeper​/Office Manager - Washington

Our client is an established manufacturing company who is looking for a superstar A+ Bookkeeper who strives for 100% accuracy! This position will also be the face of the company, manage the front desk, and handle various clerical duties. If you would like to work for a company that has a strong team culture and has been in business for over 35 years – please apply today.

A 32-hour work week may be available – let’s talk about it!

• Manage and maintain company’s accounts payable platform.
• Complete payments by receiving, processing, verifying, and reconciling invoices.
• Keep track and pay vendors by monitoring discount opportunities, verifying federal , scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Receive and verify employee expense reports in ERP system for payment.
• Ensure credits are received for outstanding memos.
• Process incoming and outgoing mail and distribute mail to appropriate area.
• Scan incoming vendor bills into the system.
• Responsible for responding to all vendor inquiries regarding finance, escalate when needed.
• Generate an excel report for scheduling vendor payments each week and send for approval.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains accounting ledgers by verifying and posting account transactions.

• Greet and welcome guests as they arrive.
• Keep front desk and conference room tidy and presentable with all necessary material (pens, forms, paper etc.).
• Screen/check in and out guest/visitors through our ITAR compliance system.
• Answer guest questions and address complaints as needed.
• Professionally and in a timely manner, answer incoming calls and direct appropriately.
• Enter employee confidential data.
• Manage payroll and workshare data entry.
• Process insurance changes including enrollments, changes, and terminations.
• Maintain employee files including periodic audits.
• Assist with hiring and employee onboarding/new hire orientation.
• Assist with the oversight of ensuring safety requirements are adhered to.

• Associate degree in accounting or equivalent combination of education and experience; plus a minimum of 5 years experience in a bookkeeping/accounting position.
• ERP System experience required.
• Must maintain strict confidentiality.
• Good verbal and written communication skills including being self aware and possessing good listening skills.
• Ability to work with all levels of the organization as well as customers and vendors while fostering positive relationships.
• Excellent time management and prioritization skills that can effectively organize information, tasks, and events.
• Proficient skill level in computer software including ERP Systems (Made2
  
  Manage preferred) and intermediate to advanced experience in Word, Excel, Outlook, and all MS Office Suite-all versions.
• Knowledge of administrative and clerical procedures such as word processing, managing files and records and designing forms.
• Detail oriented and self-motivated, able to work with limited supervision and to work closely with a team.
• Reliable transportation to run errands and make bank deposits as requested.

• Medical
• Dental
• Vision Life Insurance
• 401K
• PTO and Holidays

• Principals only, Recruiters please do not contact this job poster.
• Do NOT contact us with unsolicited services or offers.