Business Affairs Assistant

Business Affairs Assistant

Join LAIKA Studios as a Business Affairs Assistant to provide full administrative and project management support to the General Counsel and Heads of Business Affairs.

• Provide ongoing administrative support to the General Counsel and Heads of Business Affairs including phone coverage, scheduling, office organization, travel arrangements, and expense reports.
• Attend meetings and provide notes, meeting recaps, and action items to relevant parties.
• Track industry trades and other relevant media outlets for news, research, and information to keep the department current on latest events.
• Assist with preparation and review of standard agreements, including drafting routine contract language and proofreading for accuracy and consistency.
• Process and track redlines, revisions, and other contract changes in coordination with internal stakeholders and external partners.
• Maintain organized records of agreements, ensuring timely updates and version control.
• Support the Business Affairs and Legal teams with day‑to‑day contract administration including formatting, document comparison, and execution of agreements.
• Act as liaison for external partners including agencies, writers, production partners, and talent.
• Organize and coordinate timely document signatures from appropriate parties via electronic signature (e.g., Docusign), hard copy, or notary services.
• Track business affairs transactions, update reports, and distribute regular status reports on development, talent, and production‑related deals for key executives.
• Perform additional duties as directed by leadership, including but not limited to maintaining/organizing documents and files on the server, inputting data, calendaring important dates, coordinating payments with Finance, administering approval requests, tracking past projects, and other duties as assigned.

• 1-2 years of industry experience, preferably at talent agencies or other entertainment companies.
• Demonstrated tact and diplomacy; ability to use discretion, sound judgment, and maintain confidentiality at all times.
• Strong organizational skills, attention to detail, ability to prioritize and multi‑task.
• Highly proficient in the entire MS Office Suite; strong Excel and PowerPoint skills.
• Familiarity with basic legal/contract terminology preferred.
• Ability to manage multiple drafting and revision requests in a deadline‑driven environment.
• Experience with document tracking and workflow management preferred.

On‑site in Hillsboro, OR

Salary is commensurate with skills and experience.

• Physical demands:
  While performing the duties of this job, the employee is required to walk; stand; sit; use hands to operate standard office equipment; reach with hands and arms; balance; stoop; talk or hear both in person and by telephone. The employee must lift and/or move up to 15 pounds. Vision abilities include close vision, distance vision, and the ability to adjust focus.
• Work environment:
  While performing the duties of this job, the employee works under typical office conditions and is exposed to variable indoor temperatures. The noise level is usually quiet or moderate.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

• Entry level

• Full‑time

• Administrative

• Animation