Business Affairs Assistant

The Business Affairs Assistant will provide full administrative and project management support to the General Counsel and Heads of Business Affairs.

• Provide ongoing administrative support to the General Counsel and Heads of Business Affairs including phone coverage, scheduling, office organization, travel arrangements, and expense reports.
• Attend meetings and provide notes, meeting recaps, and action items to relevant parties.
• Track industry trades and other relevant media outlets for news, research, and information to keep the department current on latest events.
• Assist with preparation and review of standard agreements including drafting routine contract language and proofreading for accuracy and consistency.
• Process and track redlines, revisions, and other contract changes in coordination with internal stakeholders and external partners.
• Maintain organized records of agreements, ensuring timely updates and version control.
• Support the Business Affairs and Legal teams with day-to-day contract administration including formatting, document comparison, and execution of agreements.
• Act as liaison for external partners including agencies, writers, production partners, and talent.
• Organize and coordinate timely document signatures from appropriate parties via electronic signature (i.e., Docusign), hard copy, or notary services.
• Track business affairs transactions including updating and maintaining reports and distributing regular status reports on development, talent, and production-related deals for distribution to key executives.
• Perform additional duties as directed by leadership, including but not limited to maintaining/organizing documents and files on the server, inputting and maintaining data, calendaring important business dates, coordinating payments with Finance department, administering approval requests, tracking past projects, and other duties as assigned.

• 1-2 years of industry experience, preferably at talent agencies or other entertainment companies.
• Demonstrated tact and diplomacy; ability to use discretion, sound judgment, and maintain confidentiality at all times.
• Strong organizational skills, attention to detail, ability to prioritize and multi-task.
• Highly proficient in entire MS Office Suite; strong Excel & PowerPoint skills.
• Familiarity with basic legal/contract terminology preferred.
• Ability to manage multiple drafting and revision requests in a deadline-driven environment.
• Experience with document tracking and workflow management preferred.

On-site in Hillsboro, OR

Salary is commensurate with skills and experience.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands:
  While performing the duties of this job, the employee is required to walk; stand; sit; use hands to operate standard office equipment; reach with hands and arms; balance; stoop; talk or hear both in person and by telephone. The employee must lift and/or move up to 15 pounds. Vision abilities include close vision, distance vision, and the ability to adjust focus.
• Work environment:
  While performing the duties of this job, the employee works under typical office conditions and is exposed to variable indoor temperatures. The noise level is usually quiet or moderate.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

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