Administrative Specialist II - CHL

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.

Job Type: Regular

Pay Range: $25.02 - $30.42 Hourly

Department: Sheriff's Office

FLSA Exemption Status: Non-Exempt

The Concealed Handgun License (CHL Unit) at the Sheriff's Office is responsible for fulfilling statutory requirements of Oregon Sheriffs to provide fingerprinting and background checks for Concealed Handgun License applicants who meet the minimum qualifications. The Administrative Specialist II in the CHL unit is responsible for a variety of administrative tasks, including collecting payments, recording fees, drafting correspondence and balancing day‑end reconciliation.

They will research statutes in support of Concealed Handgun License applications and license issuance. This position has a considerable amount of public contact in explaining Oregon Revised Statutes and procedures. Additionally, the Administrative Specialist II - CHL will provide fingerprinting (hands‑on) to a variety of individuals, including citizens, in‑custody juvenile offenders and Deputy applicants.

• Ensure all CHL paperwork is complete and signed; all sections are answered and/or checked.
• Apply knowledge of CHL statute and internal policies and conduct investigations of CHL applicants.
• Research law enforcement‑only databases, including Ecourt, LEDS, NCIC and other databases that include Criminal Justice Information Services (CJIS) information.
• Answer phone calls and respond to emails, providing answers to CHL questions in a professional voice and tone.
• Assist internal and external law enforcement partners in providing Agency .
• Maintain a cash box and process credit card payments.
• Utilize an online calendaring system.
• Maintain electronic and hard copy files using the CHL database and Laserfiche, requiring the ability to sort, file, scan, retrieve and edit files.
• Compile, copy, and compare data to produce reports for managers and CHL's Oregon State Sheriff's Association (OSSA) sub‑chapter.
• Operate a variety of office equipment, including a computer, fax machine, fingerprint machine and .

The ideal candidate will be highly organized, have excellent record‑keeping abilities, and provide exceptional customer service. They will have the ability to read, understand and explain Oregon Revised Statute regarding the issuance, denial and revocation of concealed handgun licenses. This position will be working with confidential information that is exempt from public disclosure, therefore, the ability to deliver sensitive information to customers with delicacy, confidentiality and diplomacy is required.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses.
Please note:Answers to the supplemental questions are typically evaluated
separately
from your application.

This position is classified as an Administrative Specialist II. To review the required knowledge, skills, and abilities for this classification, please use this link:
Administrative Specialist II

Apply today! In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act.

MQ Review: HR will screen applications for MQs after the posting closes.

Subject Matter Expert (SME) Review: Depending on the number of applicants that meet MQs, a SME panel may perform an in‑depth evaluation of your application materials, including your responses to the supplemental question.

Panel Interview(s): Our goal is to schedule panel interviews with the top six to eight (6‑8) candidates who successfully pass the SME Review as soon as possible.

Background Investigation: The selected finalist(s) for this position must be able to pass a thorough background investigation conducted by the Sheriff's Office. The background Investigation for this position typically takes 6‑8 weeks to complete so you will want to…