Administrative Assistant - EI​/ECSE Site - Clatsop Service Center

Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve.

In line with our commitment to disrupting systemic racism, we acknowledge that research shows that Black, Indigenous, and people of color (BIPOC) and women are significantly less likely to apply for some positions, believing they must meet every qualification as described in the job description. At NWRESD, we value representation, and we are most interested in finding the best candidate for the job.

We know that sometimes that candidate may be one who comes from a less traditional background.

Administrative Assistant - Site Based

Clatsop Service Center

Early Learning

Classified Salary Schedule, Range G

$22.92 - $27.38 per hour: DOE

OSEA

1.0 - 220 days per year

In partnership with the communities we serve, Northwest Regional ESD improves student learning by providing equitable access to high quality services and support.

In alignment with the NWRESDs mission statement, this position provides secretarial support to the principal and other administrators as assigned, and oversees the school office activities in support of the services provided to students, parents, instructional, and support employees. Performs clerical and secretarial work involving word processing, spreadsheets, filing, and record-keeping for the center. Considerable public contact is involved, and employees of this classification are expected to employ skill and judgment in the conduct of these contacts within established policies and procedures.

Generally, this assignment requires the use of one or more software solutions at an intermediate level of efficiency and accuracy, including assisting site personnel with basic troubleshooting. This position requires detailed knowledge of the specific assignment and department/NWRESD procedures related to the duties assigned, and exercises considerable independent thinking, judgment, problem-solving, and decision-making in receiving, processing, recording, follow-up, and distribution of information in collaboration with their assigned administrator.

• High school diploma or equivalent
• Demonstrated high level of communication and interpersonal skills
• Valid Drivers License; available transportation and proof of auto insurance

• Demonstrate a commitment to diversity, equity, inclusion, and belonging through continuous development, modeling inclusive behaviors, and proactively managing bias
• Ability to exhibit professionalism and effective human relations
• Confer regularly with immediate supervisor
• Proficient in the use of computer and internet-based applications, including but not limited to email, internet software, Google Suite, and word processing (MS Word)
• Ability to operate a variety of office equipment, including computer, copier, FAX, and other related equipment or machines
• Possess organizational skills for effectively managing multiple tasks
• Extensive experience with data entry in a variety of information systems
• Ability to understand and follow verbal and written communication
• Strong working knowledge of spelling, punctuation, capitalization, word usage, and sentence structure of the English language
• Demonstrated ability to compose a finished product from rough copy or verbal instructions
• Record of ability to work under pressure and tight timelines
• Ability to respond to demands of public contact, communicate skillfully in stressful situations using conflict resolution strategies, and respond appropriately in emergencies or crises.
• Ability to maintain the integrity of confidential information and be able to respond sensitively to questions about student, family, and staff matters
• Ability to work independently on complex tasks

• Greet and assist ESD staff, students, family, volunteers, agency partners, and community members both in person and by phone this includes routing calls, relaying messages, receiving and directing visitors, determining priority matters promptly and courteously
• Screen inquiries of staff, students, parents, the public, etc., for the purpose of taking appropriate action and/or…