Budget Specialist

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At Virginia Garcia Memorial Health Center, we honor all members of our community and acknowledge the dignity of each person we serve. Our purpose is to provide high quality, comprehensive primary health care to the communities of Washington and Yamhill counties with a special emphasis on migrant and seasonal farm workers and a view to removing barriers to health care. We strive to provide an environment that welcomes and values the people we employ and serve.

If you are unsure whether you meet all the required qualifications for this role but are interested and passionate about this potential position, we encourage you to apply.

Job Summary:

Under the general direction of the Director of Finance Planning and Analysis, the Budget Specialist assists in budgeting services and accounting software system administration for the Health Center and Foundation. These activities include assisting with the data entry in the budgeting software, completing analysis reports of various projects, and assisting with business process modeling and research.

• Assist with the Administration of the accounting and budgeting software including updates to employee access and on-going maintenance of operations reports within the system as needed.
• Assist with all budgeting activities related to the Health Center and Foundation.
• Support the Director of Finance Planning and Analysis in the coordination of the budget cycle and consolidation of budget submissions.
• Assist in the development, preparation, and maintenance of annual operating and capital budgets.
• Input detailed revenue and expense data into the budget management system to support accurate and up-to-date financial tracking.
• Assist the Director of Finance Planning and Analysis in the facilitation of the Financial Planning Committee meetings.
• Assist in the completion of all Finance/Budgeting forms required as part of the annual HRSA grant application.
• Assist in the completion of all FTE related forms as part of the annual UDS and Medicare cost reporting.
• Assist users with logging in, navigating dashboards, entering data, and generating reports within the finance and budgeting software.
• Troubleshoot basic finance and budgeting software issues, such as data entry errors, missing fields, or system navigation problems.
• Train new hires or departmental staff on the budgeting system’s basic functions.
• Other duties as assigned.

The Budget Specialist must handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA). The Budget Specialist may be exposed to PHI in the course of his/her duties. All employees are required to read the content of PHI records only to the extent needed to redirect the information to the proper source or responsible party.

• Demonstrated ability to work effectively in a team environment.
• High degree of confidentiality, integrity and professionalism.
• Good organizational and time management skills.
• Demonstrate initiative and judgement in problem solving.
• Excellent interpersonal, oral and written communication skills.
• Proficient with Microsoft office suite (Word, Excel, Outlook, PowerPoint).
• Commitment and alignment to Virginia Garcia’s mission, vision and values.
• Demonstrated analytical skills that allow for interpretation of budgetary, financial, and related management information.
• Excellent writing skills sufficient to draft professional reports and correspondence that is clear and concise.
• Attention to detail with a high degree of accuracy.
• Ability to exercise good judgment and discretion, especially concerning sensitive or confidential personnel or organizational matters.
• Ability to use software tools to present data clearly and concisely.
• Valid driver’s license, reliable transportation, safe driving record and insurance coverage required.