Medical Assistant

Join to apply for the Medical Assistant I role at Virginia Garcia Memorial Health Center

The Virginia Garcia Memorial Health Center’s mission is to provide high quality, culturally appropriate healthcare to low-income residents of Washington and Yamhill Counties with a special emphasis on seasonal and migrant farm workers and others with barriers to receiving health‑care.

The role of the Medical Assistant I (MAI) is to work as a member of a multi-disciplinary team, performing delegated clinical and administrative duties within the supervising provider’s scope of practice consistent with the MA’s education, training, and demonstrated competency.

• Review daily schedule and verify availability of supplies and working equipment for the day.
• Prepare patient chart prior to appointment time.
• Direct patient flow and room turnover in assigned areas.
• Communicate with patients and families and keep them informed of schedule delays.
• Maintain cleanliness, inventory and preparedness of assigned exam rooms.
• Provide assistance to patients that need help with ambulation or that are dependent on a wheelchair or walker.
• Communicate changes to patient’s schedule with the provider and team members.
• Coordinate interpreter services as needed.
• Communicate with families and patients to insure they understand flow and expectations for the visit.
• Provide interpretation as requested.
• Schedule appointment as ordered by provider.
• Perform vital signs, diagnostic tests and laboratory tests including waived lab test, venipuncture and specimen processing.
• Accurately document medical information in patients’ records (flow sheet, progress notes, immunization records, growth charts, refill logs, etc.) lab logs and quality control logs.
• Determine immunization status and administer immunization as needed.
• Administer medication as ordered by providers.
• Label prepackaged medication as directed by providers.
• Determine type of appointment needed and prepare patient appropriately.
• Assist providers with procedures.
• Dispense information to patients as instructed by providers.
• Call/fax refill request to the pharmacy as ordered by providers.
• Check sharps containers daily, replacing when full.
• Stock information pamphlets and forms in the clinic daily.
• Stock exam rooms, nurse’s station, vaccine administration station and lab daily.
• Organize and maintain clean and soiled utility rooms and storage areas.
• Disinfect and sterilize equipment.
• Maintain proper quality monitoring/control program for sterilization system.
• Assist the front desk as needed to expedite check in of patients.
• Clean and disinfect exam tables, counters, and equipment such as scales, toys and blood pressure cuff per VGMHC Infection Control Guidelines.
• Assemble equipment and prepare trays for minor procedures.
• Schedule appointments as ordered by provider.
• Track patients’ records as directed by provider.

• Report off to covering team member when leaving the floor for break, lunch or off duty.
• Ability to problem solve issues in a team environment.
• Assist other staff as requested.
• Implement agreed upon changes in functions, policies and procedures.
• Establish appropriate patient/clinic flow priorities and follow through to completion.
• Ensure confidentiality of patients and staff.
• Demonstrates cultural competency.
• Enthusiastic learner with ability to work quickly, accurately, independently and under stressful conditions.
• Participate in ongoing professional development and competency assessment, e.g., attend educational classes, communicate training needs to supervisor, attend staff meetings, orient new staff and cross‑train for the position in assigned or other areas.
• Perform other duties requested by supervisor.
• Handle protected health information (PHI) consistent with HIPAA.

The medical assistant I will have access to PHI during the course of his/her work activities. Applying the minimum necessary standard of HIPAA, the designated records sets to which this employee will have access include the full medical record, and the scheduling and demographics functions of the practice management system in view‑only mode.