Senior Account Clerk - SR

Position Summary

Oversees, sets up, and maintains all accounting records for a major section of a department's accounting system; performs or supervises the review, posting, revision, and summarization of fiscal records and statements; compiles data and prepares reports; and performs other related duties as assigned.

• one permanent full‑time vacancy with the Department of Finance – Internal Controls & Transient Accommodation Tax Division in Hilo
• one temporary full‑time vacancy not‑to‑exceed 07/31/2026 with the Department of Finance – Accounts Division in Hilo (temporary appointment may lead to conversion to permanent appointment)

• Plans, coordinates, and assigns the work required in compiling, reviewing, recording, and reconciling financial transactions for a major section of a department's accounting system; sets up and supervises the maintenance of accounting files and records.
• Sets up, verifies, posts to, balances, maintains, and reconciles paper and electronic journals, ledgers, appropriation allotments, invoice registers, individual accounts, P‑card purchases, and other subsidiary records.
• Classifies and codes expenditures or revenues, determining appropriate accounts to be charged; posts to budgetary accounts.
• Purchases supplies, materials, equipment, and/or services in accordance with applicable County purchasing and procurement rules; refers to manuals, catalogs, and other sources for detailed specifications; prepares, processes, and enters requisitions, purchase orders, and invoices into the financial resource enterprise system utilizing proper queues and accounts.
• Checks vouchers, invoices, purchase orders, and other data for conformance with standards and accuracy of extensions and computations; distributes charges to proper accounts.
• Receives, receipts, and deposits cash collections; maintains appropriate records.
• Takes trial balances; reconciles balances; and prepares reports.
• Compiles and analyzes receipts, expenditures, and other fiscal data; prepares financial and statistical reports for use in budget preparation, annual reports, cost data progress reports, etc.
• Writes narrative statements to accompany tables and statistical materials.
• Supervises, and/or reviews, audits, and processes timesheets and related leave and payroll documents; ensures compliance to rules, laws, and collective bargaining provisions; enters timesheet information into electronic payroll system; audits payroll reports to ensure accuracy of input, maintains personnel records, including leave balances, temporary assignments, etc.
• Records labor time or equipment rental fees for various jobs.
• Prepares and processes various payroll deduction and withholding forms.
  
  Prepares and processes contracts for approval; monitors provisions of contracts.
• Assists with grant management; monitors expenditures and reimbursements; determines appropriateness of purchases; prepares required reports.
• Assigns, trains, and reviews the work of others engaged in maintaining account records and/or processing payroll; monitors or supervises the maintenance of inventory control records.
• Drafts operational guides, forms and other materials requiring specific knowledge of methods, procedures, policies or other information; assists in implementation process.
• Responds to basic inquiries from public, customers, vendors, and/or employees in accordance with prescribed procedures regarding specific accounts or other related information.
• Operates standard office machines including calculators, scanners, copiers, and electronic computer equipment and peripherals, adding machines and typewriters.
• Performs other related duties as assigned.

• Graduation from high school.
• Three (3) years of account recordkeeping work that involved the preparation, review, and processing of accounts payables, accounts receivables, and/or employee payroll; and the compilation and preparation of fiscal reports.
• Possession of a valid State of Hawai'i driver license (Class
  3) or any other valid comparable driver license at the time of filing, as applicable to the position. If the position requires a driver's license, a valid license must be…