Pre-Audit Clerk - SR

Prepares, pre-audits, and processes a variety of voucher or payroll claims against the County; reviews and controls EDP input and output data for accuracy, completeness, and propriety; maintains appropriate control records and files; compiles and tabulates statistical data; and performs other related duties as required.

There are two (2) immediate permanent full-time vacancies with the Department of Finance - Accounts Division in Hilo.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

• Reviews voucher or payroll claims against the County.
• Determines whether claims are based upon appropriate supporting documents and are in accord with pertinent laws, ordinances, rules, and policies.
• Verifies that charges are made to proper fund and account codes.
• Checks supporting documents such as invoices, purchase orders, contracts, etc. for accuracy and or propriety of extensions, totals, object symbols, and vendor or payee information, etc.
• Checks discrepancies with department and/or vendor for corrections thereof.
• Instructs and advises departmental personnel on matters relating to voucher or payroll claims.
• Pre-audits payroll source documents and pays charges to insure that pay warrants may legally be issued.
• Verifies computation of fractional pay periods, overtime, hazard pay, leaves, suspensions, temporary assignments, and other pay adjustments.
• Reviews payroll EDP output to assure that data has been properly processed.
• Maintains and controls records of mandatory and voluntary deductions.
• Explains payroll procedures and payroll figures to departmental personnel as necessary.
• Prepares summary reports on payroll data.
• May supervise lower level clerical subordinates.

• Graduation from high school.
• Four (4) years of clerical experience, of which
  • Two (2) years shall have involved the preparation, review, and record maintenance of either payroll, purchasing, or processing of claims (e.g. TDI, workers' compensation, insurance, voucher, payroll claims, etc.)

An Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience, an Associates degree can be substituted for two (2) years of the required clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience).

(Scan and attach a copy of your official college transcript to be credited for the substitution of clerical experience.)

Note:

Foreign transcripts must be accompanied by an official transcript or credential evaluation to determine U.S. equivalency. (Scan and attach a copy of your official transcript or credential evaluation to your application.)

Examination:
All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note:

In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the…