Contracts Clerk - SR

Contracts Clerk – SR-12

County of Hawaii

• Coordinates the activities and responsibilities necessary to initiate, execute, fulfill, and terminate contracts and agreements.
• Receives, reviews, and monitors requests for personal services, professional services, procurement of other goods and services, and agreements.
• Routes contract documents and agreements to applicable agencies and follows through on routing to ensure timeliness and the propriety of funds and legality prior to execution.
• Transmits documents to contractors, professional service providers, vendors, other departments and agencies, and third parties for execution; ensures timely return of executed contracts.
• Receives and reviews executed contracts and agreements for proper signature, notary and bid bonds, insurance certificates, performance bonds, etc.
• Prepares transmittal letters for distribution of executed contracts and agreements to all appropriate parties and agencies.
• May prepare correspondence to unsuccessful bidders and returns bid bonds.
• May maintain records and coordinate the deposit and return of negotiable instruments used as bid and/or performance bonds.
• Maintains status information on contracts and agreements; follows up on expiring insurance certificates and secures current certificates.
• Receives department's acknowledgment of services provided, drafts letters to all appropriate parties and agencies acknowledging fulfillment of contract or services, and may initiate the return of performance bonds.
• Sets up and maintains appropriate files and records.
• Compiles operational data and makes necessary periodic and special reports.
• Performs a variety of difficult clerical or routine administrative work which may include account record‑keeping.
• Gives information and resolves complaints over the counter or telephone involving interpretation and explanation of rules, regulations, policies, and procedures, terms of contracts and agreements, and knowledge of department's and/or division's purposes and functions.
• Performs other related duties as required.

• Graduation from high school.
• Three (3) years of clerical experience, of which one (1) year included activities in purchasing and/or processing of contracts or agreements and had contact with the public.

Substitution of education for required clerical experience: An associate’s degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year‑for‑year basis: e.g., 30 college credits can be substituted for one (1) year of experience, an associate’s degree for two (2) years, and a bachelor’s degree or higher for four (4) years.

Scan and attach a copy of your official college transcript.

Foreign transcripts must be accompanied by an official transcript or credential evaluation to determine U.S. equivalency. Scan and attach a copy of your official transcript or evaluation.

All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant’s training, education, and experience as presented in the application.

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical effort grouping:
Light.

• Flexible Working Arrangements:
  Options may include alternate work schedules (4‑10) and flexible working hours (not all departments or positions are eligible).
• Vacation:
  Start accruing paid vacation time immediately upon hire — up to 21 days per year.
• Sick Leave:
  Start accruing paid sick leave time immediately upon hire — up to 21 days per year.
• Holidays: 13 paid holidays per year (plus General Election Day when applicable).
• Training and Development:
  Variety of training and development opportunities for employees.
• County Tuition Reimbursement Program:
  Scholarship program rewards employees who advance their education and learning.
• Public Service Loan…