Administrative Services Asst,Professional Worker III,Professional Trainee II & I

Authorized Position

The authorized level of the position is Administrative Services Assistant. Applications are being accepted down to the Professional Trainee I in the event of recruiting difficulties.

Salary Range

All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations.

Professional Trainee I, SR-16: $4,243.00 - $5,162.00 per month
Professional Trainee II, SR-18: $4,590.00 - $5,588.00 per month
Professional Worker III, SR-20: $4,961.00 - $6,043.00 per month
Administrative Services Assistant, SR-22: $5,369.00 - $6,535.00 per month

Responsibilities

Coordinates the preparation of budget and program plans and prepares appropriate justification;

Maintains records of appropriations, expenditures, income and cost allocations;

Develops, implements and maintains internal fiscal policies and procedures;

Oversees the preparation of billing and maintenance of payment schedule;

Coordinates personnel services and develops contracts for services;

Serves as EEO officer;

Conducts special studies including defining the problem, conducting background research and other fact finding, analyzing the information, preparing alternatives and making recommendations;

Coordinates and oversees the completion of reports and grant application requests;

Conducts cost analysis and allocation studies;

Drafts proposed legislation, policies, procedures, rules, and regulations;

Serves as liaison between administrator and staff;

Serves as liaison with other agencies and public and represents the administrator at meetings, conferences or negotiations; and

May provide staff services to an advisory or policy making board; may supervise clerical staff.

Education Requirement

Graduation from an accredited college or university with a baccalaureate degree.

Excess work experience as described below in the experience section or any other progressively responsible administrative, professional or other analytical work experience which provided knowledge, skills and abilities comparable to those acquired in 4 years of successful study while fulfilling a prescribed college curriculum leading to a baccalaureate degree may be substituted for the required education on a year-for-year basis.

The education or experience background must have demonstrated the ability to write clearly and comprehensively materials such as reports and analyses; read and interpret complex written material; perform research; and solve complex problems logically and systematically.

General Experience Requirement

None for Professional Trainee I; six (6) months for Professional Trainee II; one and one-half years (1-1/2) years for Professional Worker III; and for Administrative Services Assistant, two and one-half (2-1/2) years of progressively responsible professional analytical work experience which demonstrated the ability to perform administrative assignments such as budget formulation and justification, fiscal operations and/or personnel administration or experience which involves the analysis of programs and services to determine their effectiveness, achievement of program objectives, staffing, cost factors, and to participate in planning for future needs or for related management purposes.

The experience must have demonstrated the ability to identify information needs, collect and analyze data, identify alternatives and their advantages and disadvantages, develop logical recommendations for a course of action, read and comprehend complex material such as State statutes and/or federal regulations, exercise a high degree of judgment in applying and interpreting rules, regulations, policies and procedures and draft comprehensive reports of findings and recommendations.

For the Administrative Services Assistant level, at least one (1) year of the experience must have been at the fully competent, independent professional worker in a position involving budget/program evaluation, planning, management/organizational analysis or personnel administration. Experience as an independent worker in such programs is characterized by the performance of a variety of moderately difficult work assignments involving extensive analysis and the application of management principles in one or more areas of administration.

Persons in direct services programs may be accepted if there is evidence of continuing responsibility for analytical work as described above (viz, as a staff assistant responsible for analyzing the assigned program area and recommending improvements in operations or as a supervisor whose work included evaluation and monitoring the progress of the assigned program area or function and…


Increase/decrease your Search Radius (miles)



Job Posting Language

Administrative Services Asst, Professional Worker III, Professional Trainee II & I - Complex-Hilo