Clerk III - SR

Performs a variety of difficult and complex clerical or routine administrative work in preparing, checking, reviewing, evaluating, and refining forms, records, and similar materials; prepares reports and maintains continuing records; may supervise others; and performs other related duties as required.

There is one (1) immediate temporary full-time vacancy not-to-exceed 06/29/2026 with the Office of Aging - Fiscal & Administration Support Division in Hilo.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

• Prepares, checks and processes letters, memoranda, reports, specifications, statements, forms, and other materials into final form from rough or corrected copy and/or requires advanced word processing techniques; uses discretion and resourcefulness as tasks do not follow established process or procedures; checks and proofreads finished documents.
• Processes documents from rough or corrected copy where format and arrangement of data are not clearly indicated.
• Creates, edits, prints, scans, stores, retrieves and deletes documents using a computer and word processing and other software.
• Prepares, checks, and reviews forms, records, reports, applications, and other documents for accuracy, adequacy, and conformance to established departmental and/or legal requirements.
• Creates tables and graphs using spreadsheet applications; devises formulas for spreadsheet calculations.
• Evaluates documents and processes same according to individual circumstances where the correct course of action is not clearly defined.
• Follows up to secure or clarify required information.
• Follows up on applications, forms, and other documents to ensure timely processing.
• Determines eligibility for and issues licenses and permits.
• Posts data to and maintains various types of paper and electronic operational and control records.
• Conducts extensive searches through a variety of paper and electronic files and records, extracts, refines, and organizes necessary information and prepares reports that require discretion, selectiveness and an understanding of the material; summarizes and briefs materials and prepares special reports involving interpretation and analysis of data and judgment as to format and details of presentation, which may include the use of various software applications.
  
  Takes and transcribes notes and taped recordings of meeting proceedings; prepares minutes as required.
• Prepares reports and correspondence by transcribing taped recordings.
• Composes routine correspondence and letters of acknowledgment from general instructions.
• Sets up and maintains paper and electronic files and revises system as necessary; codes and indexes records.
• Provides information and resolves complaints by outside parties involving interpretation and explanation of regulations, policies, and procedures, and knowledge of the agency's purposes and functions.
• Processes accounts payable; orders office supplies, equipment, etc.; posts to and maintains account balances.
• Accepts cash payments for standard fees; writes out receipts; prepares deposit receipts; may follow up on collection of returned checks.
• Reviews, prepares, and processes time sheets and related payroll documents; maintains vacation and sick leave balances.
• Answers telephone and takes or relays messages and calls.
• Makes arrangement for meetings, appointments, travel, equipment maintenance, telephone service, and other similar matters. Sets up facility or room for meetings.
• Sorts, arranges, distributes, and files bills, invoices, applications, correspondence, and other materials.
• Greets callers and directs them to proper persons or offices.
• Operates standard office machines such as copiers, scanners, calculators, typewriters, and desktop computers and peripherals.
• May perform routine end user computer system assignments.
• May supervise and review the work of others.
• Performs other related duties as assigned.

A combination of education and experience substantially equivalent to:

• Graduation from high school.
• Three (3) years of clerical…