Property Management Technician - SR

Independently performs a variety of administrative and technical support services for the Property Management Division; provides clerical support for the County’s Public Access, Open Space, and Natural Resources Preservation Commission (PONC); records and transcribes minutes of meetings and hearings; serves as a contact for information and request for services for the commission; and performs other related duties as required.

There is one (1) immediate permanent full-time vacancy with the Department of Finance - Property Management Division in Hilo.

(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

• Plans and organizes administrative housekeeping services for the Property Management Division; sets up and maintains paper and electronic files; sorts, arranges, and distributes correspondence, invoices, applications, and other materials.
• Provides clerical support for PONC; serves as a contact for program information and request for services for the commission.
• Schedules, prepares, and posts agendas and other legal notifications for PONC meetings; coordinates logistics for the meetings.
• Gathers necessary reports and background data on matters to be discussed, and presents reports and data in proper form; assembles materials required for hearings and prepares packets for commission members.
• Prepares or compiles financial, statistical or numerical statements and/or accompanying descriptive reports.
• Records or takes and transcribes minutes of the commission meetings, conferences, and hearings.
• Participates in the preparation of grant applications for the County; initiates grant required activities; prepares documents and required attachments.
• Monitors grant funds received by the County; maintains financial records and prepares reports to comply with grant requirements.
• Accompanies members on site inspections to prepare report on topography and resources and to monitor use of land after acquisition.
• Assists with leases and management of County-owned properties; drafts and compiles lease agreements and other related documents; maintains record of lease payments and compliance; provides information on regulations and policies; receives complaints, conducts site inspection to assess complaints, and recommends resolutions.
• Assists in the preparation of public notices for lease of County properties with details of conditions and description of properties including survey and Geographic Information System (GIS) photos of lots; prepares forms for public to submit proposals.
• Composes, drafts, and prepares in final form documents necessary for the acquisition of lands, easements, rights, and other interests in real property, such as deeds, releases, agreements, assignments, licenses, resolutions, etc.
• Reviews and interprets abstracts and searches of title and other legal papers to determine status of ownership.
• Accompanies members to public meetings and presentations; prepares informational hand-outs and power point presentations; answers inquiries.
• Answers correspondence by independently composing letters, statements, and memoranda for the signature of the chair of the commission.
• Prepares annual reports on the programs, activities, and accomplishments of the commission.
• May operate a vehicle to attend meetings, trainings, and other Property Management Division/commission activities.
• Makes arrangements for hotel and travel accommodations for commission members; prepares purchase orders, travel claims, and other fiscal documents.
• Assists in processing accounts payable or accounts receivable.
• Maintains inventory of County vehicles and large equipment; participates in the conduct of a physical audit of County inventory upon change in administration and/or department head.
• Manages program for Personal Use of County Vehicles; maintains list of permits; annually confirms validity of permits for vehicle use.
• Coordinates the sale of County vehicles and equipment; works with the Automotive Division; prepares notices and bid documents; prepares title transfers; and prepares reports as required.
• Performs other related duties as assigned.

A combination of education and experience substantially…