Purchasing Administrator - EM

Plans, organizes, coordinates and administers the County's centralized purchasing program and execution of contracts for equipment, supplies and services required by all County departments and agencies in compliance with procurement laws and rules; provides guidance to operating departments on matters relating to procurement; develops, implements, and revised policies and standards to ensure compliance with pertinent laws and ordinances; and performs other related duties as required.

There is one (1) immediate temporary full-time vacancy not-to-exceed 12/04/2028 (noon) with the Department of Finance - Purchasing Division in Hilo.

(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

• Plans, organizes, coordinates and administers the County's program of centralized purchasing and execution of contracts for equipment, supplies, and services and ensures compliance with procurement laws and rules.
• Manages the County’s requisition and purchase order system; certifies requisitions and purchase orders as to the proper application of purchasing and contracting laws and regulations.
• Manages and oversees the effectiveness of the County’s electronic bidding procurement system, evaluates the system and its features and ensures training and manages usage of the system among all County departments and agencies.
• Directs and oversees the work involved in the purchase of materials, supplies, equipment, and contractual services through negotiations, informal contracts, or purchase orders and/or formal competitive bids.
• Advises County departments and agencies on the appropriate modes of procurement, competitive sealed bids, competitive sealed proposals, professional services, sole source, exempt procurement from HRS 103D, emergency, and small purchases, and the requirements and procedures for each.
• Develops, reviews, analyzes and revises purchasing policies, procedures, and activities to ensure the County’s compliance with laws, ordinances, and other requirements governing expenditures of government funds and to ensure that operating needs are met economically.
• Provides guidance and assistance to departments on complex procurements; recommends language on requests for proposals and contracts; reviews proposals, specifications, and terms of contracts for purchases necessitating formal bid procedures.
• Oversees the public notice of bids, requests for professional services, requests for proposals, and contract awards to ensure compliance with laws and rules; reviews and evaluates bids and agreements and recommends award of contracts.
• Keeps up to date of changes to applicable polices, procedures, laws and regulations; recommends changes to policies and procedures as necessary; keeps employees informed of all applicable changes.
• Develops, analyzes, revises, and implements policies and procedures for quantity purchase of materials and supplies, for the review and control of procurement and contract activities, and for all related transactions.
• Manages and oversees the County’s purchasing card (PCard) program; develops, maintains, edits, and updates the related policies and procedures for the program, including the training and coordination with bank representatives.
• Develops and maintains positive working relationships with line agencies, vendors and their representatives, legal, technical, and accounting personnel, and the public.
• Maintains, edits, and updates the purchasing…