On-Site Event Manager – Corporate Events & Gatherings

Join HD Premier as an On-Site Event Manager and be the face of our events from the first walkthrough to the final strike. This is a part-time or project-based opportunity where you'll lead corporate events, incentive functions, receptions, dinners, meetings, and special gatherings, making sure every moment runs seamlessly, on schedule, and exactly as our clients envisioned. If you're a polished event professional who thrives in fast-paced environments, builds trust quickly, and delivers every event with the Aloha Spirit, this is your chance to shine.

We are seeking experienced On-Site Event Managers on all islands, including:
Maui, Hawai'i Island, O'ahu, and Kaua'i.

As an On-Site Event Manager at HD Premier, you'll serve as our primary on-site representative, leading the execution of events for our corporate programs and incentive travel experiences. This is a casual, part-time or project-based role, ideal for seasoned event professionals who enjoy flexible schedules and hands-on leadership in a fast-paced hospitality environment.

This role is highly collaborative and hands-on, requiring exceptional client service, strong communication, attention to detail, and the ability to build positive relationships with clients, vendors, and venue partners. You'll be part of a team that sets the standard for destination management in Hawaii – or how we call it at HD Premier:
Delivering the Unexperienced!

While the following list outlines your primary responsibilities, this position is not limited to these tasks, as the dynamic nature of our business may require flexibility and additional duties:

Conduct pre-event walkthroughs and confirm all event details

Oversee event setup, ensuring layouts, décor, signage, catering, and audiovisual elements are executed as planned

Ensure venue standards, safety procedures, and client expectations are met

Manage event timelines and coordinate all event activities

Coordinate entertainment, presentations, and production elements

Monitor the guest experience and resolve issues promptly and professionally

Supervise event strike and complete post-event reporting

Serve as the primary on-site contact for clients, venues, and vendors

Communicate event updates and manage client requests in real time

Build and maintain professional relationships with clients, hoteliers, vendors, and venue partners

Lead and direct event staff and vendors during setup, execution, and strike

Participate in program briefings and debriefings

Promote teamwork and uphold HD Premier's standards of conduct and appearance

This position requires a detail-oriented approach, excellent communication and leadership skills, and the ability to prioritize effectively in a fast-paced environment.

We're looking for a polished, client-focused event professional who embodies HD Premier's spirit: highly organized, detail-oriented, and at your best when the pace picks up. You build trust quickly, communicate effectively with clients and partners, and consistently deliver exceptional event experiences while representing HD Premier with professionalism and aloha.

Delivering events that run flawlessly, from first walkthrough to final strike

Building lasting relationships with clients, hoteliers, vendors, and venue partners

Leading a team and bringing everyone together around one shared timeline

Providing customer service that goes beyond expectations

Sharing the Aloha Spirit with every guest and partner

To communicate clearly and professionally, both verbally and in writing

To keep an eye on every detail while seeing the whole event

To stay organized and…