Payroll Specialist - SR

Duties Summary

Coordinates, leads and performs professional payroll processing activities, including generation, reconciliation and recording of the county's semi-monthly payroll; serves as a resource for the county's payroll system; and performs other related duties as required.

There is one immediate permanent full-time vacancy with the Department of Finance – Accounts Division in Hilo.

Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

• Coordinates the processing of the county's payroll from receipt of timesheets through the processing and printing of payroll checks and reports.
• Reviews payroll claims for payments to ensure accuracy, completeness and legality of all earnings and deductions.
• Reviews and verifies the accuracy of the adjustments and documentation.
• Inquiries and processes payroll actions from data through database and information systems.
• Researches and gathers information, participates in the preparation of detailed procedures, methods, and milestones for payroll projects, such as FLSA, time and attendance and others.
• Ensures accurate tracking of exceptional pay situations and follows up as needed to resolve discrepancies.
• Files reports and payments to appropriate agencies or financial institutions for retirement, medical, federal and state taxes withheld, flexible spending bank deposits and others.
• Reviews and reconciles employee pay data due to payroll corrections or retroactive adjustments.
• Assists with development, recommendation and implementation of payroll processing procedures for the county, ensuring required actions are made within deadlines.
• May provide training as necessary to central payroll and departmental payroll employees on payroll applications.
• Keeps abreast of changes in state and federal laws and collective bargaining provisions that affect payroll processing. Plans and implements required changes within established deadlines.
• Recommends changes in procedures as needed.
• Determines best solution and makes recommendations to supervisor on corrective measures.
• Prepares statistical and operational reports.
• Attends and participates in meetings involving payroll processing and related matters.
• Plans, assigns, and supervises the work of the central payroll staff and provides guidance on complex payroll issues.
• Performs other related duties as assigned.

Training and Experience

A combination of education and experience substantially equivalent to

• Graduation from an accredited college or university with a baccalaureate degree (scan and attach a copy of your official college transcript to your application).
• One year of professional work experience in payroll processing and payroll pre-auditing.
• Demonstrated supervisory aptitude*.

Foreign transcripts must be accompanied by an official credential evaluation report in order to determine U.S. equivalency (scan and attach a copy of your official credential evaluation report to your application).

• Supervisory aptitude is the ability or potential of an individual to perform supervisory duties as demonstrated by:
• The successful completion of regular or special assignments which involve some supervisory responsibilities or aspects.
• Serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist.
• Completion of training courses in supervision accompanied by application of supervisory skills in work assignments.
• Favorable appraisals by a supervisor indicating the possession of supervisory potential.

Examination:
All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification…