Payroll Specialist II - SR

Independently supervises and coordinates professional payroll processing activities, including generation, reconciliation and recording of the county’s semimonthly payroll; serves as a resource and performs responsible administrative, technical, and reporting functions for the county’s payroll system; and performs other related duties as required.

There is one (1) immediate permanent full-time vacancy with the Department of Finance - Accounts Division in Hilo.

(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

• Ensures the accuracy of the county’s payroll by verifying and auditing timesheet entries through the processing and printing of payroll checks and reports.
• Ensures compliance with all applicable methods and techniques, standards, guidelines and regulations to payroll law, etc.
• Reviews and analyzes payroll claims for payments to ensure accuracy, completeness and legality of all earnings and deductions.
• Reviews, analyzes and verifies the accuracy of the adjustments and documentations.
• Makes inquiries, interprets, and processes payroll actions from data through database and information systems.
• Reviews and reconciles source documents and performs audits of transactional data for changes made to employee profiles for certain employee benefit elections.
• Researches, analyzes and gathers information for the preparation of detailed procedures, methods, and milestones for payroll projects, such as FLSA, time and attendance, etc.
• Ensures accurate tracking of exceptional pay situations and follows-up as needed to resolve discrepancies;
• Files reports and payments to appropriate agencies or financial institutions for retirement, medical, federal and state taxes withheld, flexible spending, bank deposits, etc.
• Reviews and reconciles employee pay data due to payroll corrections or retroactive adjustments.
• Participates with the development, recommendation, and implementation of payroll processing procedures for the county ensuring required actions are made within deadlines.
• Keeps abreast of changes in state and federal laws and collective bargaining provisions that affect payroll processing.
• Recommends changes in procedures as needed.
• Determines best solution and makes recommendations to supervisor on corrective measures.
• Prepares statistical and operational reports.
• Attends and participates in meetings involving payroll processing and related matters.
• Plans, assigns and supervises the work of the central payroll staff. Provides guidance to staff and takes corrective action as needed.
• Provides technical guidance to departmental payroll sections. Identifies payroll issues and works with affected departments to resolve any problems.
• Develops and provides training to central payroll and departmental payroll employees on payroll applications.
• Performs other related duties as assigned.

• Graduation from an accredited college or university with a baccalaureate degree, and
• Two (2) years of professional work experience in payroll processing and payroll pre-auditing, and
• One (1) year of which shall have included supervisory responsibilities.

Note:

Foreign transcripts must be accompanied by an official transcript or credential evaluation to determine U.S. equivalency.

All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score.

• General accounting and payroll practices;
• Procedures for preparing and processing payroll;
• Applicable federal and state laws, ordinances,…