Legal Clerk II - SR

Join to apply for the Legal Clerk II - SR-12 role at County of Hawaii

Duties Summary

Performs a wide variety of legal clerical work in support of staff attorneys to include preparing, checking, and processing legal forms, documents, and related materials; locating and abstracting information from legal files and records; and gathering and organizing relevant material for use in legal proceedings; and performs other related duties as required.

There are two immediate vacancies with the Office of the Prosecuting Attorney:

• one permanent full-time vacancy with the East Hawai'i Clerical Unit in Hilo. May be eligible to receive a $3,000 Recruitment Incentive. Conditions apply.
• one permanent full-time vacancy with the Wet Hawai'i Clerical Unit in Kailua-Kona. May be eligible to receive a $5,000 Recruitment Incentive. Conditions apply.

Appointment may be made at any rate within the salary range advertised above at which appropriately qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Examples of Duties

• Prepares and processes standardized legal forms and documents such as subpoenas, motions, petitions, orders, complaints, affidavits, stipulations, and other court documents independently.
• Types from rough draft such materials as letters, memoranda, reports, legal opinions, briefs, proposed legislation, complaints, contracts, and other documents; reviews same for correct form, accuracy, and timeliness.
• Initiates and composes standardized legal forms routinely needed.
• Establishes and maintains case files and records.
• Prepares computer equipment to verify, input, update, correct, and extract data from information systems.
• Coordinates schedules with courts; maintains court calendars and reminds attorneys of court appearances and deadlines for submitting various actions or documents.
• Compiles and readies all relevant materials for use by attorneys in court proceedings.
• Coordinates with court personnel in making corrections to records.
• Researches files and references to obtain information needed by attorneys.
• Responds to inquiries over the phone and/or in person concerning the status of cases or disposition of completed cases.
• Prepares reports of assigned cases and their status.
• Assists in providing training to other employees.
• May take and transcribe dictation.

Minimum Qualification Requirements

Training and Experience

A combination of education and experience substantially equivalent to

• graduation from high school, and
• two (2) years of legal clerical work experience involving the preparation, typing, and processing of a variety of legal forms and documents which required knowledge of common legal terminology, procedures, practices, forms, and documents, and
• possession of a State of Hawai'i driver's license (Class
  3) or other comparable driver's license at time of filing, as applicable to the position. You will be required to submit your valid driver's license at time of hire, if the position requires a driver's license. (The immediate vacancies with the Office of the Prosecuting Attorney do not require a valid driver's license.)

Substitution Of Education For Required Legal Clerical Experience

• Legal Secretary or Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required legal clerical experience;
• An Associate's degree or higher from an accredited college or university may be substituted for lack of the required legal clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required legal clerical experience, an Associate degree can be substituted for two (2) years of the required legal clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required legal clerical experience).
  
  (Scan and attach a copy of your official college transcript to be credited for the substitution of legal clerical experience.)

Note:

Foreign transcripts must be accompanied by an official transcript or credential evaluation to determine U.S. equivalency. (Scan and attach a copy of your official transcript or credential evaluation to your application.)

Examination:
All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and…