Legal Clerk - SR

Duties Summary

Performs routine, standardized legal clerical work in preparing, typing, maintaining, and processing legal forms, documents, and related materials; assists with more difficult tasks under closer supervision for the purpose of training; and performs other related duties as required.

• One permanent full‑time vacancy with the East Hawai'i Clerical Unit in Hilo. May be eligible to receive a $3,000 Recruitment Incentive. Conditions apply.
• One permanent full‑time vacancy with the West Hawai'i Clerical Unit in Kailua‑Kona. May be eligible to receive a $5,000 Recruitment Incentive. Conditions apply.

• Participates in preparing and processing a variety of legal forms, documents, and related materials following established procedures.
• Sorts, matches, compiles, and processes court and law enforcement forms and documents.
• Operates a typewriter or word processing equipment to type or prepare letters, memoranda, reports, briefs, legal opinions, ordinances, petitions, affidavits, motions, summonses, subpoenas, and other legal forms and documents following specific instructions, precedents, and procedures.
• Files correspondence, documents, and other materials in various case and subject matter files in accordance with established office practices and procedures.
• Operates computer equipment to verify, input, locate, and abstract case and other data.
• Searches files to obtain information or materials as requested.
• Provides routing information over the phone or in person.
• Refers callers or visitors to appropriate staff members, sections, or supervision.
• May take and transcribe dictation as required.
• May operate a vehicle to perform work‑related duties.
• Performs other related duties as assigned.

• Graduation from high school.
• Two (2) years of clerical experience, of which one (1) year has included legal clerical work involving the preparation, typing, and processing of a variety of legal forms and documents requiring knowledge of common legal terminology, procedures, practices, forms, and documents.
• Possession of a valid State of Hawai'i Driver's License (Class
  3) or another comparable driver’s license at the time of filing. (The immediate vacancies with the Office of the Prosecuting Attorney do not require a valid driver's license.)

• Legal Secretary or Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required legal clerical experience.
• Associate degree or higher from an accredited college or university may be substituted for lack of the required legal clerical experience on a year‑for‑year basis (e.g., 30 college credits can be substituted for one (1) year; an Associate's degree can be substituted for two (2) years; a baccalaureate degree or higher can be substituted for four (4) years). Scan and attach a copy of your official college transcript to be credited for the substitution of legal clerical experience.

All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant’s training, education, and experience as presented in the application.

• Knowledge of common legal terminology, procedures, practices, forms, filing methods, grammar, spelling, word usage, and office practices and procedures.
• Ability to prepare and type or keyboard documents and legal forms accurately; applicants may be required to demonstrate this ability by satisfactorily passing an assessment exercise at the time of interview.
• Ability to take and transcribe notes accurately; applicants may be required to demonstrate this ability by satisfactorily passing an assessment exercise at the time of interview.
• Ability to maintain legal records; learn to use word processing and computer equipment; learn the various types of court actions and associated processes; work within constant time constraints and deadlines; and deal effectively with other employees, attorneys, and the public.