Supervising Legal Clerk II - SR

Duties Summary

Plans, assigns, supervises, and reviews a variety of complex legal clerical and office services activities in a law office; participates in the more difficult aspects of work involved; and performs other related duties as required.

This level is distinguished by its responsibility for supervising the legal clerical and office services activities for a major division of a law office and, in addition, for assisting in the administrative services functions of the overall office.

There is one (1) immediate, permanent full‑time vacancy with the Office of the Prosecuting Attorney – West Hawai‘i Clerical Unit in Kailua‑Kona.
May be eligible to receive a $5,000 Recruitment Incentive. Conditions apply.

(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion económicos permanent appointment.

• Plans, organizes, and supervises a variety of legal clerical and office services activities in a law office.
• Participates in providing a variety of complex legal clerical and secretarial services to attorneys.
• Supervises the establishment and maintenance of files and records.
• Sets up procedures to control incoming and outgoing materials and pending and completed work.
• Revises work procedures and sets up operational policies for greater efficiency.
• Ensures attorneys attend court hearing, trials, and meetings.
• Determines priorities and assigns and reviews the work of subordinates.
• Screens calls and visitors, provides information, makes appointments for attorneys.
• Researches files and documents to obtain information for attorneys and to compile data and prepare periodic activity reports.
• Orients new members of legal staff as to division organization, functions, and procedures.
• Trains new clerical employees.
• Advises subordinates in work procedures and clarifies office policies.
• Recommends personnel actions; resolves grievances.
• Compiles budget estimates for the division and supervises maintenance of inventory of supplies.
  
  Assists in the internal management of the legal office as required.
• May take and transcribe dictation.
• Performs other related duties as assigned.

Training and

Experience:

A combination of education and experience substantially equivalent to:

• Graduation from high school, and
• Six (6) years of progressively responsible legal clerical work experience, of which
• Two (2) years shall have been in a supervisory capacity, and
• Possession of a valid State of Hawai‘i Driver License (Class
  3) or any other valid comparable driver license at the time of filing, as applicable to the position. You will be required to submit your valid driver's license at the time of hire if the position requires a driver's license. (The immediate vacancy with the Office of the Prosecuting Attorney requires a valid driver's license.)
continuer.

Substitution of education for required legal clerical experience:

• Legal Secretary or Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required legal clerical experience.
• An associate’s degree or higher from an accredited college or university may be substituted for lack of the required legal clerical experience on a year‑for‑year basis (examples: 30 college credits can be substituted for one (1) year of the required legal clerical experience, an associate’s degree can be substituted for two (2) years of the required legal clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required legal clerical experience).
  
  (Scan and attach a copy of your official college transcript to be credited for the substitution of legal clerical experience.)

Note:

Foreign transcripts must be accompanied by an official credential evaluation report to determine U.S. equivalency. (Scan and attach a copy of your official credential evaluation report to your…