Vetting Coordinator

Willmott Dixon is currently recruiting for aVetting Coordinator to join our London & East team based in Hitchin. This is an exciting opportunity to play a key role in supporting personnel security vetting activities across our Defence, Police and Ministry of Justice (MoJ) projects.

Working closely with the Vetting Manager, you will be responsible for the day-to-day administration, coordination and progression of security vetting cases for employees, contractors and sub-contractors. You will help ensure that all vetting processes are completed accurately, efficiently and in line with UK Security Vetting (UKSV) requirements and government security standards.

• Process and track BPSS checks for new starters, ensuring documentation is accurate, complete, and submitted in line with HMG Baseline Personnel Security Standard guidance.
• Assess eligibility of candidates to apply for relevant level of NSV clearance, escalating complex or borderline cases to the Vetting Manager.
• Conducts BPSS checks and prepares cases for review and approval by the Vetting Manager where required.
• Support the submission, progression, and monitoring of national security vetting (NSV) applications (CTC, SC, and DV), under the direction of the Vetting Manager.
• Maintenance and integrity of the Willmott Dixon vetting database ensuring high levels of accuracy at all times, including clearance status, expiry dates, aftercare obligations, and re-vetting schedules.
• Assist with the administration of vetting cases specific to Police force contracts and MoJ engagements, following each sponsoring authority's forms and timelines.
• Liaise with candidates, employees, and contractors to collect, verify, and chase outstanding vetting documentation and forms.
• Act as a day-to-day point of contact for routine vetting queries from hiring managers, People Ex, project teams and contracting authorities, escalating complex or sensitive cases to the Vetting Manager and highlighting potential eligibility concerns.
• Support the annual change of circumstance review process, helping to update records and flag reportable changes for the Vetting Manager's attention.
• Assist with monitoring clearance expiry dates and proactively flag upcoming renewals and aftercare requirements.
• Maintain organised, accurate case files and audit trails to support internal and external security audits and assurance reviews.
• Identify and escalate vetting delays, missing information, or potential compliance gaps and risk to the Vetting Manager promptly.
• Support the Vetting Manager with the production of clearance statistics and reporting for resource planning and bid support.
• Ensure all vetting records are handled, stored, and disposed of in accordance with company policies, data protection legislation and information security requirements.
• Report any concerns immediately to the Vetting Manager or Security Controller and follow all relevant security management policies.
• Maintain working knowledge of UKSV policy, GovS 007, and sponsoring organisations vetting requirements, escalating any updates that may affect process to the Vetting Manager.

• Experience working within an administrative, case management, or coordination role, ideally within a secure or regulated sector (e.g. Defence, Police, MoJ, Central Government, or wider Critical National Infrastructure).
• Willingness and eligibility to obtain a national security clearance (SC as a minimum).
• Strong attention to detail and accuracy when handling sensitive personal and security-related data.
• Good organisational and time-management skills, with the ability to manage multiple cases and deadlines simultaneously.
• Confident communication skills, with the ability to liaise professionally with candidates, employees, and internal stakeholders.
• High level of discretion, integrity, and judgement when handling sensitive personal and security-related data, ensuring compliance with UK GDPR, the Data Protection Act 2018, and Willmott Dixon’s security policies.
• Competent user of Microsoft Office and case management or database systems.
• Current, active security clearance (SC).
• Awareness of UKSV policies, the National Security Vetting (NSV) framework, and the GovS 007:
  Security functional standard.
• Experience using vetting case management systems or security databases / NSVS
• Previous experience supporting Police force or Ministry of Justice (MoJ) contracts.
• Interest in pursuing a career in personnel security or vetting management.