Administrative Assistant

Administrative Assistant

Location: Hoboken, NJ (On-site, 5 days per week)
Compensation: $55,000 – $70,000 (plus full benefits)

We are seeking a polished and highly organized Administrative Assistant to support the President of a professional services organization. This individual will work closely with another Administrative Assistant to provide seamless support, ensuring constant coverage and efficient operations.

Responsibilities:

• Provide direct administrative support to the President, including scheduling, correspondence, and document preparation.
• Partner with another Administrative Assistant to share responsibilities, back each other up, and ensure smooth daily operations.
• Liaise with the President’s part-time remote assistant for continuity of tasks.
• Assist with calendar management, meeting coordination, and follow-ups.
• Handle general administrative tasks, including filing, travel coordination, and expense reporting.
• Represent the organization with professionalism and discretion at all times.

Qualifications:

• Prior administrative experience in a professional business environment required.
• Strong organizational and time management skills; able to prioritize and handle shifting demands.
• Excellent written and verbal communication skills with a professional demeanor.
• Team-oriented, collaborative, and adaptable.
• Ability to commute reliably to Hoboken, NJ, with flexibility to occasionally adjust working hours.
• Proficiency in Microsoft Office Suite and other standard office tools.

Compensation & Benefits:

• $55,000 – $70,000 annual salary (exempt, no overtime).
• Comprehensive benefits package including medical, dental, vision, prescription coverage, life insurance, 401(k), PTO, and paid holidays.

Interview Process:

• Initial interview with hiring manager.
• Second-round interview with HR Director and President (may be combined if scheduling permits).