Tradeshow & Events Operations Coordinator

Job Title
:
Tradeshow & Events Operations Coordinator

Location
:
Hoboken, NJ

Division: Management

Department: Marketing

Quantum Computing Inc. (QCi) (Nasdaq: QUBT) is an innovative, integrated photonics company that provides accessible and affordable quantum machines to the world today. QCi products are designed to operate at room temperature and low power at an affordable cost. The Company’s portfolio of core technology and products offer unique capabilities in the areas of high-performance computing, artificial intelligence, cyber security as well as remote sensing applications.

QCi is seeking a highly organized, resourceful, and hands-on Tradeshow & Events Operations Coordinator to help plan and execute the company’s trade shows, conferences, exhibitions, customer events, and industry engagements.

This highly visible, travel-intensive position supports the full event lifecycle, including pre-event planning, exhibitor logistics, vendor coordination, shipping, booth setup, on-site operations, teardown, return shipping, and post-event reporting. The Coordinator will work closely with the Tradeshow & Events Specialist and partner with Marketing, Sales, Business Development, Engineering, and executive leadership to deliver professional, engaging, and well-organized event experiences.

The ideal candidate enjoys live-event environments, takes initiative, stays composed when plans change, and is comfortable jumping in wherever needed. This position is well suited for someone who combines strong project coordination skills with a practical, hands-on approach to event execution.

• Support the planning and execution of trade shows, conferences, exhibitions, customer events, and other industry engagements.
• Travel to event locations to provide hands-on support before, during, and after each event.
• Assist with booth setup and teardown, including displays, graphics, signage, furniture, technology, literature, and promotional materials.
• Confirm that event materials, equipment, technology, and services are delivered, organized, tested, and ready before an event opens.
• Maintain a clean, organized, fully stocked, and professional booth environment throughout each event.
• Manage packing, labeling, return shipping, and the safe storage of event materials following each event.
• Troubleshoot shipping, vendor, technology, and operational issues in real time.

• Maintain event timelines, project plans, checklists, staffing schedules, registrations, exhibitor requirements, sponsorship deliverables, and key deadlines.
• Coordinate event services such as freight, drayage, electrical, internet, AV, furniture, catering, labor, and booth support.
• Assist with hotel and travel logistics for participating employees and executives, as needed.
• Prepare signage, marketing collateral, literature, promotional items, giveaways, and event supplies.
• Create and maintain packing lists, standardized event kits, run-of-show documents, and other Event-planning materials.
• Participate in pre-event planning meetings, on-site briefings, and post-event debriefs.

• Communicate with event organizers, venues, general contractors, freight and drayage providers, AV partners, printers, booth vendors, and promotional-item suppliers.
• Obtain and organize vendor quotes, orders, invoices, deadlines, and deliverables.
• Monitor vendor activities before and during events to ensure requirements are completed accurately and on schedule.
• Escalate potential risks and help resolve logistical or operational issues quickly and professionally.

• Provide on-site support to Sales, Business Development, executives, engineers, customers, and partners.
• Coo…